Human Resources Specialist (MOS 42A) Job Description

The Duties and Requirements of an Army HR Representative

a female soldier working in front of a computer
••• The 4th Infantry Division/Flickr

The Human Resources Specialist also known as the HR Rep is the MOS 42A. 

Basic Job Description

A Human Resources Specialists primarily helps Soldiers develop their Army careers to include providing promotion and future training information, but also provides personnel support and assistance with regards to transfers, travel orders, salary details to all divisions of the Army.

Duties Performed by Soldiers in This MOS include

The Human Resources Specialist and the Army HR department of any given command does the career administrative work of the Army. The HR Specialist handles annual evaluation details from the processing, coordination of requests, as well as responding to inquiries of evaluations when one party does not agree with performance grades received. 

Another duty of the HR Specialist is to work with soldiers who are eligible for promotion and even arranges the promotion ceremony with the chain of command. They also handle the paperwork when soldiers are denied promotion and arrange the paperwork for those who request reconsideration for advancement and changes to current MOS.

The unfortunate job of the MOS 42A is to arrange for soldier's removal boards and handle any disciplinary documentation when a soldier loses rank due to Non-Judicial Punishment (NJP) or Court Martial by the commanding officer. The HR Specialist also prepares and monitors all transfers and discharges from the command or Army in general from soldiers either fulfilling their enlistment duties or punished and required to become separated from the Army involuntarily.

Identifications Cards, Tags, Leave Papers, and Money

Some of the most important items for the Soldier is the ability to get on and off the post with access cards (ID cards), tags for vehicles, and most importantly leave papers. The HR Specialists handles all the ways soldiers can enjoy time away from the base including liberty passes and temporary duty and travel. 

Not only do the HR Specialist handle the Personnel Security Clearances of all soldiers, but they take care of how the soldier is fed (meal cards) and trained by preparing the paperwork required to attend various training programs. Of course, the most important — military pay and specialty pay programs — are also under the duties of the MOS 42A.

A 42A must be extremely diligent and organized to handle the massive amounts of paperwork and the MILPER data and information management, Army personnel processing, retention, personnel accounting, and strength management, transition processing, legal, training soldier support file, and unit administration. The HR Specialist takes care of all the details when someone in the command is recommended for awards and decorations. They also organize the awards ceremony and honor the soldiers with dignity and well deserved public recognition.

There Is Not Much the HR Specialist Does Not Handle

The HR Specialist evaluates soldiers career desires and qualifications for advanced assignments and prepares and processes requests for transfer or reassignment. There is a long list of duties of the 42 A. Here is a brief list of the remaining previously unrecognized duties:

  • Processes classification or reclassification actions.
  • Prepares orders and request for orders.
  • Prepares and maintains officer and enlisted personnel records.
  • Prepares and reviews personnel casualty documents. Monitors suspense actions. Initiates, monitors, processes personnel evaluations.
  • Transfers records to the new home of record or new duty station.
  • Processes personnel for separation and retirement.
  • Processes and executes Personnel Service Center SIDPERS level procedures and actions.
  • Processes applications for OCS, warrant officer flight training, or other training.
  • Processes recommendations for awards and decorations. 
  • Initiates action for passports and visas.

Training Information

All Army soldiers attend 10 weeks of Basic Combat Training and the 42A will continue with nine weeks of Advanced Individual Training with on-the-job instructions on human resource systems. Part of this time is spent in the classroom and part in the field.

Additional training opportunities will be available based on the type of unit you are assigned to, including (but not limited to) postal operations, airborne or air assault school.

Other Requirements

  • The ability to type at a minimum speed of 40 net words per minute.