Achievement Congratulations Email Message
One of the best ways to heighten staff morale and increase project or work ownership is to recognize those times when an employee has successfully achieved a work milestone. People like to have their extra work efforts acknowledged, and writing notes that praise this dedication are a simple way to inspire continuing excellence – particularly if your organizational budget can’t support employee bonuses or promotions.
Email is the most common communication tool of choice for many in the business world. Email is great because you don't have to be available at the same time as the person on the opposite end to be able to communicate. Transmission is instantaneous, and it allows us to keep projects moving when our co-workers are unavailable or on the other side of the world in a different time zone.
But there's a problem: most of us are drowning in emails. On top of that, emails are all too easily misunderstood because, with the lack of face-to-face contact, it can be difficult to communicate emotions like praise or urgency or concern. Because of the volume of emails we send and receive, and because emails are often misinterpreted, it's important to write emails clearly and concisely.
Writing Clear Emails
By keeping your emails short, you'll likely spend less time on email and more time on other work. That said, writing clearly is a skill. Writing emails that are short and to-the-point will reduce the time you spend on email and make you more productive.
Like all skills, you'll have to work at developing it. To begin with, it may take you just as long – or even longer – to write short emails as it took you to write long emails. However, even if this is the case, you'll help your co-workers, clients, or employees be more productive because you'll be adding less clutter to their inboxes, making it easier for them to respond to you before moving on to their next tasks.
Clear emails always have a clear purpose.
Whenever you sit down to write an email, take a few seconds to ask yourself: "Why am I sending this? What do I need from the recipient?" "Is this worth sending an email?"
If you can't answer these questions, then you shouldn't be sending an email. Writing emails without knowing what you need and what you hope to achieve wastes your time and the recipient's time and means you'll struggle to express yourself clearly and concisely.
Writing Emails That Recognize Achievements
Emails that are written to acknowledge work achievements should also focus on the recipient instead of you, the writer. Avoid overusing the first person “I”; instead, begin sentences with “You” or “Your” – “You continually inspire your team through your dedication, one-on-one mentoring, and “can do” attitude,” or “Your efforts have been invaluable in achieving our project milestone.”
Although you should keep your email short and to-the-point, do include a specific example or two of the qualities your recipient has displayed that enabled his or her work accomplishment. These can be things like their leadership, work ethic, teamwork, willingness to work overtime, dedication, assuming extra tasks, covering for other employees, mentoring or training others, attention to detail, enthusiasm, or time/project management skills.
Achievement Congratulations Email Message Example (Text Version)
Subject line: Well Done!
Congratulations on completing your team's project ahead of schedule.
Your abilities to organize and motivate your team are a real asset to the company. Your innovation and persistence made all the difference in making this achievement possible.
Thank you for your continued efforts.
More Congratulation Letters
Here are a variety of congratulation note examples to use to say congratulations on a promotion, a new job, and other employment-related accomplishments.
These letter samples, including cover letters, interview thank you letters, follow-up letters, job acceptance and rejection letters, resignation letters, appreciation letters, business letters, and more great employment letter samples, will help you get an interview, follow-up with your interviewers, and help you to handle all of the employment-related correspondence you need to write.