Administrative Assistant Resume Example and Keywords

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An effective office manager or administrative assistant keeps everything in the office in order, from schedules to supplies, and so much more. Often, people in this role are fixers: If they don't know the answer to a question, they know who can help. They are also skilled at solving problems (along with preventing them). Office managers may supervise staff as well. 

In your resume, you'll want to emphasize your management, administrative, organizational, and communication skills.

Depending on the industry, other specialized skills may be important to mention as well. Here is a list of the top skills for office managers

How to Use a Sample Resume

Below, you'll find an example of a resume for an office manager or administrative assistant. Do not copy the resume precisely; instead, use it as inspiration while writing and formatting your own version. Writing a resume — especially if you're starting from scratch — can be a challenge. Reviewing this sample resume will show you how to organize information and what kinds of details to share. 

All resumes should include sections for contact information, experience, and education. You'll see those sections in the sample resume below. As well, you can also optionally include a profile, summary, or objective section, and emphasize your qualifications for an office manager or administrative assistant role. You can also include a skills section.

Below the sample resume, you'll find a list of administrative assistant keywords, which you can use in the skills section and elsewhere in your resume. Here are tips on how to include these keywords.  

Administrative Assistant / Office Manager Resume Example

John Applicant

123 Main Street
Albany, NY 12345
(111) (111 -1111)


Office Manager
National Painting Society, New York, NY
June 20XX - Present

  • Maintain office library, including cataloging, distribution, and record keeping
  • Keep inventory and order tools for office functionality
  • Manage members, including email reminders, member roster, and records of financial dues
  • Assist with planning and execution of all society events
  • Co-developed an improved, streamlined webpage for new users, receiving positive feedback from all users polled
  • Manage summer interns including interviewing, tasks delegation, and scheduling

Administrative Assistant
Saratoga Springs City Hall, Saratoga Springs, NY
September 20XX - May 20XX

  • Assisted hundreds of clients daily via email, phone, and in person; responsible for directing clients to appropriate department and answering all general questions
  • Performed filing and data management, as well as drafting and editing short office memos
  • Assisted with all other office administrative duties

Office Assistant
Registrar, ABC College, Saratoga Springs, NY
September 20XX - May 20XX

  • Inputted all data into registrar database
  • Scheduled appointments and assisted students with registration and finding information
  • Received award for outstanding work ethic in April 20XX


Hunter College
May 20XX
Bachelor of Arts in English, department honors
Minor in Business Administration


  • Experience with maintaining office budget
  • Ability to work with several operating systems, including Windows, Mac OSX, and Linux
  • Experience with HTML, CSS, and JavaScript

Administrative Assistant Keywords

Use these keywords and keyword phrases when writing administrative assistant resumes and cover letters to help ensure your application gets noticed by hiring managers.

  • Accuracy 
  • Adaptability
  • Always Reporting for Work on Time
  • Anticipating The Needs of Supervisors
  • Attention to Detail
  • Calming Dissatisfied Clients
  • Composing Effective Correspondence
  • Consistently Meeting Deadlines 
  • Controlling Expenses
  • Creating Attractive Presentation Slides
  • Creating Complex Macros
  • Customer Service 
  • Dependability
  • Efficiencies 
  • Enhancing Quality
  • Excellent Command of the English Language
  • Explaining Clearly
  • Friendly
  • Flexibility
  • Graphic Design
  • Greeting Visitors Warmly
  • Highly Organized
  • Identifying Optimal Suppliers
  • Interfacing Effectively with Diverse Personalities
  • Juggling Competing Priorities
  • Learning New Technology Quickly
  • Maintaining  Confidentiality
  • Managing Databases
  • Meticulous
  • Microsoft Access
  • Microsoft Excel
  • Microsoft Word
  • Orchestrating Events
  • Organizing Meetings
  • Outstanding Attendance Record
  • Personable Phone Manner
  • Politically Savvy
  • Positive Attitude
  • PowerPoint
  • Precision
  • Prioritizing Tasks
  • Problem Solving
  • Producing a High Volume of Work
  • Professional Dress and Demeanor
  • Proofreading Documents
  • Protecting Supervisors
  • Quality Control
  • Resolving Complaints
  • Saving Money
  • Screening Calls and Visitors
  • Serving Multiple Supervisors
  • Streamlining
  • Taking Initiative
  • Team Oriented
  • Thriving on Pressure
  • Time Management
  • Troubleshooting 
  • Unflappable
  • Verbal Communication
  • Web Design
  • Working Independently