Everyone loves to know that they are appreciated! So, it's always a good idea to send an email or note letting your team, employees, or colleagues know that you are grateful for their assistance or advice. It only takes a few minutes to say "thank you," and it's well worth the effort.
When to Send an Appreciation Email
When should you send an appreciation email or note? There are many opportunities to show your appreciation in the workplace.
- Send appreciation messages to employees who have made a contribution to the team or to colleagues who've helped you out.
- If someone has worked extra hard on a project, taken on additional responsibilities, or pitched in to help a co-worker, let them know you've noticed and that you appreciate their contribution.
- If a client or a vendor has helped make your job easier, take the time to let them know you appreciate it.
- When someone has done something that made your day better, spend a few minutes letting them know how they made a difference.
Sending appreciation letters is a solid way to let anyone who's offered assistance know how much it meant to you.
What to Include in the Email
Your email message should include:
- Subject (the reason you are writing)
- Greeting (if you are writing to an individual, otherwise start with the first paragraph)
- The reason you're writing
- Your thanks and appreciation (be specific)
- Your name (and email signature if you have one)
Tips for Writing an Appreciation Email
Most importantly, don't hesitate to write one. Sometimes it's the little things that can make a big difference at work. Just knowing that someone cared enough to write, can help with employee morale and build a culture of workplace positivity.
Your email message or letter doesn't need to be long. Simply include the fact that you appreciate the help or accomplishment, and say how much you value the contribution. Be sincere with your appreciation, but avoid being too effusive.
If you're thanking your team, be sure to thank everyone. You don't want one of your team members to feel left out because they weren't included.
Always carefully proofread before hitting the "send" button or sealing the envelope. A typo—or worse, a misspelled name—will diminish the gesture and the sentiment behind it.
Send your letter promptly, whether it's an email, a hard copy letter, or a thank-you card.
If you want to be extra sure it's perfect, email a copy to yourself so you can proof it one more time.
Appreciation Email Message Examples
Read through these sample appreciation letters to employees and colleagues, as well as one to someone who has offered to help with a committee to get inspiration before writing your own appreciation message.
As well, here is a list of more appreciation letter and email samples to send to contacts who have helped with your work, career, or job search.
Sample Appreciation Email to Team
Subject Line: Thank you!
Thanks so much to everyone on the team for getting our latest project completed not only ahead of schedule, but under budget.
I appreciate the cooperative spirit and the attention to detail that enabled us to streamline the entire process in order to achieve success and to meet our goals.
I couldn't be more thrilled to work with such a terrific group of people, and I'm looking foreward to working with you on our next project!
With many thanks,
Sample Appreciation Letter to Employee
Subject Line: Thank You
I really appreciate all your help in getting the restaurant ready for opening night.
You've been right there, helping out wherever and whenever needed for these past few months. Everything has finally come together, and we're ready to open the doors to the public.
I'm looking forward to continuing to work together.
Sample Appreciation Email for a Project
Subject Line: Thank You Very Much!
I wanted to let you know how much I appreciated your help with the project.
I know how much time and effort you invested to not only get the project done prior to the deadline, but to ensure the client was satisfied with every step of the process.
You are a valued member of our team, and I truly appreciate your contributions!
Sample Appreciation Email to Colleague
The following is a sample appreciation letter to send or email to a colleague at work.
Subject Line: Thank You
Thank you very much for meeting with me yesterday regarding my current project. I really appreciate your insights, and I'm looking forward to implementing many of your suggestions.
It's helpful to have someone who has had experience with similar issues on previous projects to talk things over with. I appreciate you taking the time out of your busy schedule to speak with me.
I'll be sure to send you a follow up when this project is complete.
Sample Appreciation Email Message for Assistance
Here is a sample appreciation email message to send to an individual who has offered to provide help with a committee project.
Subject Line: Hospitality Committee
Hi Mary Anne,
Thanks for offering to co-coordinate the Hospitality Committee. I just got a copy of the responsibilities from Joan, and I'll forward that to you along with the list of members.
I have written an opening letter which I will also forward, so if you have anything to add/edit, we can do that and get it out early this week!
I really appreciate your help. We can talk about how we want to divide things up and coordinate with the Chairs about the dates for Pumpkin Carving and Pizza Night.
Email Example Thanking a Vendor
Subject Line: Thank You!
I wanted to take the time to thank you for the service your company provided to ours.
We sincerely appreciate your customer service, how you're always available to handle challenging issues, the excellent work you have demonstrated on every project, and the professional way you conduct business.
It's a pleasure working with you!
More About Saying Thank You
Here's the scoop on how to write a professional thank-you letter including who to thank, what to write, and when to write an employment-related thank you letter.
These professional letter and email samples, including cover letters, interview thank-you letters, follow-up letters, job-acceptance and rejection letters, resignation letters, appreciation letters, business letters, and more great employment letter samples, will help you get an interview, follow-up, and handle all the employment-related correspondence you need to write.
How to Write the Best Appreciation Note
Show Your Appreciation: Don't hesitate to say thank you to someone who helped you out. Everyone likes to know they are appreciated.
Keep it Short: Your email doesn't have to be lengthy. A paragraph or two is sufficient.
Use a Sample to Get Started: Use a sample to get ideas for what to include in own correspondence.