Appreciation Email Samples

Tips for Writing Appreciation Emails for Employees and Colleagues

Smiling businesswoman working in an office
••• Tripod / Getty Images

Everyone loves to know that they are appreciated! So, it's always a good idea to send an email or note letting your employees or colleagues know that you are grateful for their assistance or advice. It only takes a few minutes to say "thank you," and it's well worth the effort.

Tips for Writing an Appreciation Email or Letter

When should you send an appreciation email or note? Send appreciation messages to employees who have made a contribution to the team or colleagues who've helped you out. If someone has worked extra hard on a project, taken on additional responsibilities, or pitched in to help a co-worker, let them know you've noticed and you appreciate their contribution. The letters are a solid way to let anyone who's offered assistance know how much it meant to you. 

Your email message or letter doesn't need to be long. Simply include the fact that you appreciate the help or accomplishment, and how much you value the contribution. Be sincere with your appreciation, but avoid being too effusive. 

Send your letter promptly, whether it's an email, a hard copy letter, or a thank-you card. Always proofread before hitting the "send" button or sealing the envelope. A typo — or worse, a misspelled name — will diminish the gesture and sentiment behind the note. 

Appreciation Email Message Examples

Read through these sample appreciation letters to employees and colleagues, as well as one to someone who has offered to help with a committee to get inspiration before writing your own appreciation message. As well, here is a list of more appreciation letter and emails samples to send to contacts who have helped with your work, career or job search. 

Sample Appreciation Email to Team

Subject Line: Thank you!

Thanks so much to everyone on the team for getting our latest project completed not only ahead of schedule, but under budget.

I appreciate the cooperative spirit and the attention to detail that enabled us to streamline the entire process to achieve success and meet our goals.

I couldn't be more thrilled to work with such a terrific group of people, and I'm looking forget to working with you on our next project!

With many thanks,


Sample Appreciation Letter To Employee #1

Subject line: Thank You

Dear Wendy,

I really appreciate all your help in getting the restaurant ready for opening night.

You've been right there, helping out wherever and whenever needed for these past few months. Everything has finally come together, and we're ready to open the doors to the public.

I'm looking forward to continuing to work together.



Sample Appreciation Email to Employee #2

Subject line: Thank You Very Much!

Dear John,

I wanted to let you know how much I appreciated your help with the project.

I know how much time and effort you invested to not only get the project done prior to the deadline, but to ensure the client was satisfied with every step of the process.

You are a valued member of our team, and I truly appreciate your contributions!



Sample Appreciation Email to Colleague

The following is a sample appreciation letter to send or email to a colleague at work.

Subject line: Thank You 

Dear Kwame,

Thank you very much for meeting with me yesterday regarding my current project. I really appreciate your insights, and am looking forward to implementing many of your suggestions.

It is helpful to have someone who has had experience with similar issues on previous projects to talk things over with. I appreciate your taking the time out of your busy schedule to speak with me.

I'll be sure to send you a follow up when this project is complete.

Best regards,


Sample Appreciation Email Message for Assistance

Here is a sample appreciation email message to send to an individual who has offered to provide help with a committee project.

Subject line: Hospitality Committee

Hi Mary Anne,

Thanks for offering to co-coordinate the Hospitality Committee. I just got a copy of the responsibilities from Joan, which I'll forward to you along with the list of members.

I have an opening letter written, which I'll also forward, so if you have anything to add/edit we can do that and get it out early this week!

I really appreciate your help. We can talk about how we want to divide things up, and coordinate with the Chairs about dates for Pumpkin Carving and Pizza Night.


More About Saying Thank You

Here's the scoop on how to write a professional thank-you letter including who to thank, what to write, and when to write an employment-related thank you letter.

These professional letter and email samples, including cover letters, interview thank you letters, follow-up letters, job acceptance and rejection letters, resignation letters, appreciation letters, business letters, and more great employment letter samples, will help you get an interview, follow-up, and handle all the employment-related correspondence you need to write.