Sincere and Appreciative Resignation Letters

i resign message on abandoned office desk
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Resigning from a job that you have truly enjoyed, where you have grown personally and in your career, and developed relationships both personal and professional, requires a special kind of resignation letter which will accurately reflect your sincere appreciation for your time with the company.

There are many reasons you will decide that it’s the right time to move on from a position. You may have been offered an opportunity for advancement that you would not have at your current company, perhaps you are making a move to another city, or maybe you’ve been offered your dream job. Not every position provides you with a tremendous amount of professional or personal growth and experience, regardless of how long you may have worked there.

You should always try to leave a job on the best possible terms, regardless of the circumstances surrounding your departure, and expressing yourself sincerely will leave your manager with a positive final impression. When the position has provided you with a lot of growth, and where you have worked with people you consider to be mentors and friends, it’s especially important to express yourself clearly. You will want to be sure to leave an opening for continued communication, and fully express your willingness to provide your personal support to your colleagues in the future.

This resignation letter example includes sincere appreciation for the opportunities provided by the company and the writer's manager.

Sincere and Appreciative Resignation Letter Example

Your Name
Your Address
Your City, State Zip Code
Your Phone Number
Your Email


City, State Zip Code

Dear Mr./Ms. Last Name:

I am writing to let you know that I will be resigning from my position next month. My last day at Stonewall & Co. will be July 1st, 20XX. Although I have very much enjoyed my time at the company, it is time for me to move on and take my career in a new direction.

Please accept my deepest gratitude for all you and our fellow colleagues have done for me during my tenure here. The assistance you've provided me with and the insight you've shared in our field is invaluable to me. I consider you a mentor on both a professional and personal level, and I have learned so much while working for you.

I will forever remember my time here.

If there is anything at all I can do to make this transition a smooth one, please do not hesitate to reach out. I would be more than happy to dedicate time to identifying an internal replacement or help you find an external candidate to replace me. Feel free to email me at or call me at 555-555-5555 for anything you might need.

Once again, thank you so much for being a mentor, friend, and impeccable colleague during my time at Stonewall & Co. I do hope that we can stay in touch following my departure, and I look forward to seeing where your path takes you.


Your Signature (hard copy letter)

Your Typed Name

Email Resignation Message Example With Gratitude

You may decide to send your resignation by email. If you are sending an email, here is an example to review.

Subject: John Doe Resignation

Dear Manager,

I would like first to express my sincerest gratitude for the opportunities that I have been given at XYZ Company. I consider you a mentor and friend as well as my manager at XYZ, and I hope to continue to stay in touch as I move on to my next professional opportunity. Please accept my respectful resignation. My last day will be March 6, 20XX.

During my final weeks, I would be happy to assist in the search for my replacement. If you would like my input, I have a couple of contacts that I can share with you who I believe would be an excellent fit in our department, and who are ready for an opportunity such as is available here.

Again, thank you for the guidance and friendship you have shown me during my tenure at XYZ. I really appreciate how much I have learned here, and I look forward to hearing about your future successes.


John Doe