Business Letter and Email Examples
In the professional world, you will often need to write a business letter. From applying to a new job, to writing a thank you note, sending a note of apology, or sending a farewell email when you depart, there are many circumstances that will require an appropriately formatted letter.
How to Write a Business Letter
What should you include in a professional letter written for business purposes? A business letter is a formal document, with a set structure. As you can see from the examples in the links below, a business letter has a very defined format. A business letter includes contact information, a salutation, the body of the letter, a complimentary close, and a signature.
There are rules for everything, from how wide the letter's margins should be to what size font to use.
- In general, it's wise to keep the body of your business letter direct and brief.
- Explain why you are writing in your first paragraph,
- Provide more specifics in the next paragraph, and
- Use your closing paragraph to reiterate your reason for writing
- Thank the recipient for reading, and possibly mention follow-up plans
Below, you'll find a list of business letter examples for a variety of employment and business-related correspondence, as well as tips for how to write an appropriate and effective business letter. Use these samples as a starting point when you have to write your own letter.
Business Letter Example
This is a business letter example. Download the business letter template (compatible with Google Docs and Word Online) or see below for more examples.
Business Letter Example (Text Version)
7 Half Moon Drive
Bayberry Heights, Massachusetts 02630
November 14, 2018
The Yarn Company
324 Central Ave
Bayberry Heights, Massachusetts 02630
Dear Ms. Price:
Thank you so much for taking the time to meet with me to discuss selling my handmade sweaters in your wonderful shop.
As I mentioned in our conversation, I’ve been a customer of your store since I used my third-grade allowance to buy my very first pair of knitting needles. I’m honored that you’d consider selling one of my original creations at The Yarn Company alongside your own work.
We discussed a trial consignment arrangement in which a portion of the sales would go to the store. This is more than agreeable to me.
Let me know how you want to proceed. I’m available most afternoons at 555-555-5555, or you can email me at firstname.lastname@example.org, and I’ll respond to your message ASAP.
Thanks, and best,
Business Letter Template and Format
Business Letter Template
This template includes all the information that should be included in a business letter. There are examples of each section of the letter, and tips on how to choose a style for your correspondence.
Format for Writing a Business Letter
This letter format includes information on choosing an appropriate layout, font, salutation, spacing, closing, and signature for business correspondence.
Business Letter Examples Listed by Type
When and how to apologize at work, plus examples of apology letters for employers and co-workers. Use these letters when you have made a mistake, behaved poorly, missed an interview, or in other circumstances where you've messed up and need to apologize.
Very often, feedback at work is dominated by the negative. If someone you work with closely does a great job, don't miss the opportunity to give praise and positive feedback. Sending a letter is a nice way to let employees, co-workers, colleagues, clients, and others know how much you appreciate them.
Business Thank You Letters
If someone does you a favor or helps you out in any way, always remember to send a thank you note. Browse this link for business thank you letter samples for a variety of business- and employment-related scenarios.
Candidate Rejection Letter
When you are in charge of hiring, you will need to inform job applicants when they do not receive the position. Here is an example of a candidate rejection letter to send to an individual who was not selected for a job.
Everybody loves to be recognized for their achievements, even if it's just a quick email message or a handwritten note. Review sample congratulation letters for new jobs, new businesses, promotions, and other business-related endeavors.
Email Message Examples
While it's often nice to send a handwritten or printed out note in the mail, it's more common these days to email. Here you’ll find business- and employment-related email message examples.
Review sample employee letters and letters for job applicants for employment including employee reference letters, job offer letters, appreciation and congratulation letters, and more letter examples.
Employment Verification Letter
Employment verification letters are often requested by landlords to confirm that a person is employed at a company. See information on what should be included in the letter and a sample employment verification letter.
Farewell message examples to let colleagues, clients, and your connections know that you are moving on. Sending a farewell letter is a good way to update people with new contact information so you can keep in touch in the future.
Use inquiry letters to request meetings and to inquire about job opportunities that haven't been advertised. These letters are a way to get your foot in the door at a prospective employer who hasn't publicly listed available jobs.
Job Promotion Letter
A job promotion letter gives information on the promotion, including the employee's new title, salary, and the date the employee is transitioning into the new role.
New Employee Letter
Sample welcome letter to send to a new employee, as well as details on the information to include in this type of letter.
Sample email message notifying company employees about a promotion.
See examples of reference letters, recommendation letters, personal references, professional references, character references, and academic references.
Referral letter examples including letters and email messages requesting a referral, letters referring employees, a colleague, or an acquaintance for a job, and examples of referral cover letters and thank you letters.
If you are planning on quitting a job, review these resignation letter and email examples. They can be used in a variety of situations, including resigning with notice, resigning over email, and resigning effective immediately.
See letter examples for retirement announcements when you're retiring, and congratulation letters and emails for connections who have retired.
Sample termination letter terminating an employee from an organization.
Welcome Back Letters
Examples of welcome back letters for new employees and employees returning to work after a leave.
Microsoft Word Letter Templates
When you need to write an employment letter, it can be helpful to start from a template. Microsoft Word templates are available for resumes, cover letters, resignation letters, reference letters, and interview letters.