Sample Business Thank You Email Message

Woman writing a thank you email message on a laptop

Klaus Vedfelt / Getty Images

If a business associate has recently provided assistance, a client has recommended your services, or a potential employer has met with you for an interview, then you should consider sending them a business thank you email message. Most people like to feel like their efforts have been noticed – and they are generally more open to continuing business relationships with appreciative associates than they would be with those who take their contributions for granted and never acknowledge them.

Using the sample, tips, and links below, learn how to craft a top-notch thank you letter that will not only show your gratitude but will make a good impression as well.

Thank You Email Example

The sample email below is addressed to Suzanne, a business contact who did a great job helping Mary Jones (both women are fictional) plan an annual conference.

To show her appreciation, Mary sent Suzanne an emailed thank you note.

Sample Business Thank You Email

Subject line: Annual Conference

Dear Suzanne,

Thank you so very much for all of your invaluable assistance with planning our annual conference. Your expertise in handling the logistics, the meeting arrangements, the multimedia presentations, coordinating travel, and in organizing the event were greatly appreciated.

Many of our keynote speakers and participants made a point of telling me how impressed they were by the smooth organization of all of the lectures and other related events. I really appreciate your help and advice, and I am sure we will be contacting you for your assistance with next year's conference.

In the interim, if I can provide you with a recommendation or if there is anything else I can do to assist, please don't hesitate to ask.

Best regards,

Mary Jones

Include the Details

In this note, Mary does not simply thank Suzanne. Rather, she lists all of the ways Suzanne had specifically been helpful in organizing the annual conference. She also offers to return the favor, which reveals that she is not sending out a generic thank you note and that her words of gratitude are not empty.

Instead, Mary shows that she would be willing to act in return should Suzanne need her help one day. This focus upon the potential mutual benefit of their relationship helps to ensure that Suzanne will be open to provide her professional assistance again in the future.

Review More Business Thank Yous

There are many occasions in the business world where it is either expected or recommended that you write and send a thank-you note to an associate. If you'd like other examples of thank you notes or the scenario above isn't comparable to the scenario that has prompted you to write a thank you email, consult this list of business thank you letter samples for more tips and models upon which to base your own correspondence.

These examples address a variety of business and employment-related scenarios, including thank you letters for employees, employers, colleagues, clients and networking contacts.

Thank You Letter Writing Tips

If you're unsure about what to include in a thank you letter, it's time to review the etiquette of writing thank you letters. Doing so will give you the basics on how to write such a letter. These tips include who to thank, what to write, how to format, and when to draft and send an employment-related thank you letter.

Remember that sooner is always better than later when it comes to sending a thank you email.

If you procrastinate for too long after you’ve received assistance or been given an opportunity by an employer or business contact, you’re more likely to forget to do so, missing your chance to make a favorable impression.

If you're intimidated by the prospect of writing any kind of business-oriented letter, do yourself a favor and review some sample letters of all kinds so that you’ll have a better idea of how your own business correspondence should look. These letter samples include cover letters, interview thank you letters, follow-up letters, job acceptance correspondence, and rejection letters.

Do a search on your favorite website using their content search option—usually found at the top of the webpage. You can also search the internet for samples of resignation letters, appreciation letters, and business letters. Knowing how to nail these letters will help you get an interview, follow-up with an employer, and handle all the employment-related correspondence you may need to write.