Congratulation Note and Email Examples

A Congratulations Letter for Just About Any Job Situation

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When a colleague or business connection has an achievement to celebrate, a congratulations letter or handwritten note is always appreciated, whether you have time to send a paper card or letter or, lacking this time, a thoughtfully written email. Taking the time to send a congratulation note, whether it's for a new job, promotion, a successful venture, or simply for a job well done, is terrific for networking and relationship building. 

If you send an email, put "Congratulations from [Your Name]” in the subject line, so the recipient is sure to open your message.

Here are examples of congratulation letters and email messages for a variety of employment-related situations, such as a new job, a promotion, starting a business, retiring, accomplishments at work, and more. As you review these examples, keep in mind that they are intended to be models and think about how you can tailor and personalize the wording to reflect the specific occasion and person you are celebrating.

Congratulations Note Examples

New Job: Use these letters to congratulate a colleague or friend who has a new job or who has started his or her own business.

Promotion: Did someone you know just get a promotion? For most employees, promotions are hard-won and are rare enough that earning one merits applause from friends and co-workers. Here's how to enthusiastically yet tactfully congratulate a friend or colleague on moving up the career ladder.

Congratulations at Work: When someone has done a great job at work, it's nice to let them know they are appreciated. It builds camaraderie and a strong team spirit, promotes consistent project ownership, contributes to the employee’s job satisfaction, and encourages him or her to “keep up the good work.” These examples will give you a starting point for your notes and email messages.

Moving On: These letters recognize a milestone in the recipient's life whether it's retiring, relocating, accepting a position with a different employer, or otherwise moving on in his or her professional or personal life.

Volunteering: Congratulating someone on volunteering is a nice touch. It's a way to recognize that the person is giving of his own time to help others, and can help to build a solid culture of volunteerism in your organization.

Whether you are sending a letter or an email, you might also carbon copy / CC the recipient’s supervisor, senior managers, or team members so that the recipient knows that his or her contributions have been noted and appreciated across your organization.

Congratulations Email Messages

These articles contain examples of emails recognizing achievements, with tips for writing and formatting the message.

These email templates are appropriate to use when you do not have the time to write and post a traditional hand-written note, or for when the only contact information you have for the recipient is an email address.

Keeping Track of Your Connections

On a related note, an easy and efficient way to keep track of your connections is to check the Network Updates email you receive from LinkedIn. You'll see who has changed jobs, who has been promoted and who has otherwise changed employers, and you'll be able to send a congratulation note directly from LinkedIn.

More Letter Samples
These career search and business letter samples—including cover letters, interview thank you letters, follow-up letters, job acceptance and rejection letters, resignation letters, appreciation letters, business letters, and more great employment letter samples—will help you get an interview and to follow up and handle all the employment-related correspondence you need to write.