Congratulations Emails for a Job Well Done

Businessman and businesswoman shaking hands at conference table
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When someone on your staff, or one of your colleagues, achieves success on a particular project, it’s important to give them the recognition they deserve. It’s easy to send a quick congratulatory email message to let them know their work was noticed in a positive light.

Remember that responding immediately to the completion of the project will make your recognition even more appreciated. People like to know that what they are doing is being noticed and that their impact is of a high enough priority to get your swift attention.

How to Write a Congratulations Email

Include “Congratulations” or “Thank You” in your subject line to make sure the recipient knows the content of the message and ensure the server delivers it to the appropriate file. Messages with blank subject lines often end up in a junk folder.

Begin your message with a salutation. Usually, “Dear Name” is the appropriate way to begin the thread, with “Hi Name” or simply “Name” or just beginning your reply for further communications in the same thread. Follow your salutation with a concise, direct paragraph or two regarding the specifics of the completed job. You should use a polite closing. You don’t need to include contact information unless it is a part of your normal email signature. If there are follow up replies, the closing can become less formal in subsequent messages.

What to Include in a Congratulations Email

In your message, you can mention the completed project with a couple of details about the specific elements the person worked on and the impact of their input. Be sure to thank them for their hard work and wish them continued success. If there is someone else at the company (like a supervisor or upper management) who should know what a great job the person did, be sure to copy them on the message. 

Although it may be tempting to send an even quicker congratulations text, stick with email for this reason. It may have a positive impact for them during their employee review for a salary increase and/or promotion, and the email can be added to their HR file.

Consider these examples of congratulation email messages to send to a person who has done a good job.

Job Well Done Email #1

Subject: Well Done!

Dear Emily,

What a fabulous job you did with the store renovations! The merchandise displays are wonderful, and the decor complements the atmosphere you are trying to create beautifully.

Without your thoughtful planning and oversight, an undertaking like this would have been nearly impossible.

Heartfelt congratulations and best wishes for your continued success.



Job Well Done Email #2

Subject: Success!

Dear Dave,

Congratulations on the success of your presentation to the management group yesterday. You answered every question confidently and thoroughly. I have no doubt that we will get the contract due to your hard work and clear, concise explanation of our company’s products and achievements.

Thank you for spending the time to make sure that we were represented in such a professional way.



Job Well Done Email #3

Subject: Congratulations!

Dear Katie,

Congratulations on completing the budget for the advertising department for next year. I am especially pleased that you found a way to restructure the spending so we can allocate more for professional training for the staff.

You did an excellent job, and I really appreciate the time you spent on this.



Expressing Appreciation

Of course, there are many reasons you will want to share congratulations with your employees and colleagues. Email is usually the quickest and easiest way to send your message, but sometimes a traditional handwritten note can convey a more personal touch. Under some circumstances, a business letter is a more appropriate way to express your congratulations and thanks.

Business Communication

With any written communication, it’s important to make sure that you proofread your message before you send it. Even if your colleague also is a friend, your work-related emails should contain correct grammar, spelling, and punctuation. Many times, business communication ends up getting forwarded in whole or part to other employees, sometimes by accident, and you should make sure everything you write is appropriate and correct.