What to Email Your Manager When Returning From Maternity Leave

How to Reach out to Your Manager About Your Return to the Office

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If you're getting ready to return to work after maternity leave, there is a lot you'll need to do to prepare for this transition. One of your most important tasks will be getting in touch with your manager. Depending on how effective your human resources department is, your manager may or may not be aware of your precise return date.

Tips for Emailing Your Boss

Email is the easiest and most efficient way to reconnect with your manager. Some of the details you'll want to include in your note include:

  • The day you plan to return to the office.
  • Any lifestyle changes that will affect your schedule (e.g., you'll be pumping twice a day, you'll need to leave the office early because your day nurse is leaving, etc.)
  • A request to meet with your boss prior to your first day back. It is optional, but it could make your transition back to work easier.

Do remember that while your baby and new schedule may take precedence in your own life, your manager likely doesn't want to know too many intimate details. And, while your newborn is the most important aspect of your life, for your manager, your ability to perform your job is the most important aspect of your return to the workplace.

The following sample email to send to your manager prior to your return to the workplace can be adapted to fit your unique situation and relationship with your boss.

Subject: Return to Work Update for Sarah Coleman

Dear Bob,

I am getting excited about my return to the office. My maternity leave is winding down, and after speaking with Human Resources, September 19, 20XX will be my first official day back in the office.

Do you have time to meet for coffee the week before the 19th? It would be helpful for me to catch up on the latest projects and be filled in on your priority tasks for me. If not, let's definitely schedule some time on the morning of my return.

In the meantime, just a few notes regarding details about my first few months back in the office. I'll be pumping, and Carolyn Smith in HR has already let me know where to go. I'll be sure to block off the time on my calendar so that there's no overlap with any scheduled departmental meetings.

On Thursdays, I'll be getting into the office early but will have to leave at 4:30 p.m. to get home in time to pay my day nurse. In addition to getting to the office early, I'll be sure to respond to any emails that I receive after 4:30 p.m., so nothing falls through the cracks. Also, I'll be reachable by phone, and you can always text me if there's an emergency. Please let me know if you think this slight schedule change is a problem.

I am looking forward to getting back to work and will see you soon.


Sarah Coleman

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