Email Interview Invitation Example

You passed the phone screen with flying colors, and now you're waiting to get that all-important email invitation to set up your first interview with a real live human. Or, you need to send an email to invite an applicant for a job interview. What's included?

Knowing what to expect from that invitation – and what information to ask for, if it's not included in the email – could mean the difference between sailing into the interview with confidence and stumbling around the lobby of your prospective employer, squinting at directories and fending off receptionists.

What an Email Invitation to an Interview Should Include

© The Balance, 2018

Ideally, the email invitation to interview will include the following:

The position for which you're interviewing. (Ideally, both you and the person who contacted you know that, but it's good to know they've got you lined up for the right position.)

The date, time, and location of the interview. (Date and time are self-explanatory: you need to know when to show up. But location is also important since companies often have multiple branches or work out of a few floors in the same building.)

The person who'll be conducting the interview. (Will it be a representative from Human Resources, the hiring manager, a potential team member – or some combination of the bunch?)

What to bring to the interview. (Your resume, samples of your work, references, etc.)

A contact number or email, in case you have questions or need to reschedule.

What to Do If Crucial Information Is Missing

In short: ask. No hiring manager will think less of you for wanting to know exactly who you'll be speaking with, for example – in fact, asking makes you look like a conscientious person who is prepared and doesn't like wasting people's time.

Email Invitation to Interview Example

Here is an example of an email invitation sent to a job applicant who has been selected for a one-on-one interview.

Invitation to Interview

Subject: Invitation to Interview

Dear Sara Potts,

As a result of your application for the position of Account Analyst, I would like to invite you to attend an interview on June 30, at 9 AM at our office in Quincy, MA.

You will have an interview with the department manager, Edie Wilson. The interview will last about 45 minutes. Please bring three references as well as a copy of your driver's license to the interview.

If the date or time of the interview is inconvenient, please contact me by phone (518-555-5555) or email ( to arrange another appointment. We look forward to seeing you.

Best regards,

Thomas Gunn

Thomas Gunn
Administrative Director
Randall & Associates
101 Beech Street
Quincy, MA 02169

What to Include in Your Reply

First and foremost, thank the person who contacted you for the opportunity. Then confirm the details outlined in their invitation, and clarify any points of confusion.

It might feel strange to re-type the date and time of the interview in your reply, but remember that the person writing to you might be arranging several other interviews at the same time. By writing it out, you not only confirm that you have the right information. You give the hiring manager a chance to catch themselves in a mistake if they have given you the wrong details.

Before the Job Interview

Once you have your interview set in stone, get researching. If you have the names of the people who'll be interviewing you, for example, Google them ahead of time. Check out their LinkedIn profiles and other social media accounts, and look for common ground between you. Did you go to the same school? Do you support the same sports team? File that information away for later.

Just remember that there's a big difference between connecting with a potential colleague and stalking. The last thing you want to do is sit down at the interview and announce that you've prepared a dossier on their likes and dislikes. Prepare for opportunities to forge a connection, rather than listing the things you have in common.

Finally, make sure you know where you're going long before the day of the interview, and consider doing a dry run to make sure that public transportation snafus/traffic/parking won't stand between you and a timely arrival. The day of the interview, plan to leave in plenty of time to be a few minutes early so that you'll be cool and collected, not harried and frantic, when you meet the interviewers.