How to End an Email Message With Closing Examples
When you are sending employment- or business-related email messages, it's important to end your letter in a professional manner, just as you would a regular business letter. That means including an appropriate closing and an email signature with your contact information, so it's easy for the recipient to get in touch with you.
Because so much business correspondence is handled by email, it's important to write and format your messages as carefully as you would a printed letter.
Here are some sample email message closings, as well as some advice on which closing to choose, how to format your closing, and the best way to end an email.
Advice for How to End an Email
There are a few things you should keep in mind when choosing an email closing:
Do Include a Closing Some people think they can simply leave a closing out of an email. However, this is unprofessional; always include a closing. That's true even if you have an email signature. Adding a closing like "Regards" or "Sincerely" before your signature is a polite way to end a message.
Consider Your Relationship With the Recipient You should stick to professional email closings when corresponding with anyone related to your job search. However, if you are close friends with the person, you can consider a semiprofessional closing, such as “Cheers,” or “Yours truly.” If there is any doubt, always lean toward a more professional closing.
Avoid Unprofessional Closings Even if you are friends, avoid any unprofessional closings in a business email, including “See ya later,” “XOXO,” or any other informal send-offs.
What to Include in an Email Closing
There are multiple parts to an email closing:
As discussed above, use a professional email closing, unless you are sending an email to a close friend or colleague. In that case, you can consider using a semiprofessional closing remark. See below for examples of both.
If you have a digital signature, include it below the closing remark.
Be sure to include your full name (first and last), rather than using just your firstname or a nickname, unless you are emailing a very close friend. Even then, you might want to use your full name, just to avoid any confusion.
Title and Company
Include your current job title and company, especially if you are corresponding with someone outside of the company. If you're applying for a job, of course, don't include your employment information in your signature.
It is always useful to include contact information at the end of an email send-off. You can include your phone number, your LinkedIn profile URL, if you have one, and even your mailing address. You might also consider including your email address, even though the recipient will already know it.
Professional Email Message Closing Examples
Below are some of the most common professional email closings.
- Best regards,
- Best wishes,
- Fond regards,
- Kind regards,
- Sincerely yours,
- Thank you,
- With appreciation,
- With gratitude,
- Yours sincerely,
Semi-Professional Email Closings
These are email closings that would be appropriate if you were sending a work-related email to a close friend or colleague.
If you are unsure whether or not you are close enough to the recipient to send a semi-professional email closing, stick to a professional email closing.
- Many thanks,
- Yours truly,
How to Format an Email Closing
It is important not only to have all the parts to an email closing but also to format them correctly. First, you want to make sure you include a comma after your closing remark. After this, you want to include a space. If you have a digital signature, you can include that in the space. If you don’t have a digital signature, leave the
After the space, include your typed (full) name. Beneath this, include your title and company and any contact information you wish to provide.
See the template below:
[Digital signature, if you have one]
Title and company
Sample Email Message Closings
Review example of professional signatures for emails and letters.
Closing Example #1
Assistant Director, XYZ Marketing
Closing Example #2
Consultant, ABC Consulting Firm
Closing Example #3
Lead Teacher, ABC Charter School
Is the Rest of Your Email Professional?
The closing is just one part of a professional email. Here's more information about appropriate salutations ("Hey" is never an appropriate greeting in an employment-focused email), instructions on how to write professional emails, and a wide variety of sample job-search-focused letters to review before writing your own.