How to End an Email Message With Closing Examples
When you are sending employment or business-related email messages, it's important to end your letter in a professional manner, just as you would a regular business letter. That means including a closing and an email signature with your contact information.
Here are some sample email message closings, as well as some advice on which closing to choose, how to format your closing, and the best way to end an email.
Advice for How to End an Email
There are a few things you should keep in mind when choosing an email closing:
Include a Closing
Some people think they can simply leave a closing out of an email. However, this is extremely unprofessional; always include a closing. That's true even if you have an email signature.
Consider Your Relationship With the Recipient
You should stick to professional email closings when speaking with anyone related to your job search. However, if you are close friends with the person, you can consider a semi-professional closing, such as “Cheers,” or “Yours truly.” If you are in any doubt, always lean towards a more professional closing.
Avoid Unprofessional Closings
Even if you are friends, avoid any unprofessional closings in a business email, including “See ya later,” “XOXO,” or any other informal sign-offs.
Use Your Full Name
Avoid using just your first name or a nickname, unless you are corresponding with a close friend or colleague. Include your full name, so there is no confusion over who you are.
What to Include in an Email Closing
There are multiple parts to an email closing:
Use a professional email closing, unless you are sending an email to a close friend or colleague. In that case, you can consider using a semi-professional closing remark. See below for examples of both.
If you have a digital signature, include it below the closing remark.
Be sure to include your full (first and last) name, unless you are emailing with a very close friend. Even then, you might want to use your full name, just to avoid any confusion.
Title and Company
Include your current job title and company, especially if you are corresponding with someone outside of the company.
It is always useful to include any contact information at the end of an email sendoff. You can include your phone number and even your address. You might even include your email address, even though the recipient will already know it.
Professional Email Message Closing Examples
Below are some of the most common professional email closings.
- Best regards,
- Best wishes,
- Fond regards,
- Kind regards,
- Sincerely yours,
- Thank you,
- With appreciation,
- With gratitude,
- Yours sincerely,
- Yours truly,
Semi-Professional Email Closings
These are email closings that would be appropriate if you were sending a work-related email to a close friend or colleague. Again, if you are unsure whether or not you are close enough to the recipient to send a semi-professional email closing, stick to a professional email closing.
- Many thanks,
- Yours truly,
How to Format an Email Closing
It is important not only to have all the parts to an email closing but to format them in the right way. First, you want to make sure you include a comma after your closing remark. After this, you want to include a space. If you have a digital signature, you can include that in the space. If you don’t have a digital signature, leave the space blank.
After the space, include your typed (full) name. Beneath this, include your title and company, and any contact information you wish to include. See the template below:
[Digital signature if you have one]
Full name [typed]
Title and company
Assistant Director, XYZ Marketing
Consultant, ABC Consulting Firm
Lead Teacher, ABC Charter School
Is the Rest of Your Email Professional?
The closing is just one part of a professional email. Here's more information on appropriate salutations ("Hey" is never an appropriate greeting in an employment-focused email), instructions on how to write professional emails, and a wide variety of sample job-search-focused letters to review before writing your own.