Employee Benefits Package Template
Build a Group Benefits Package Using This Template
One of the better aspects of being employed is having access to company-sponsored employee benefits. However, this information can be difficult to communicate without a clear document. An employee benefits package template is a useful way to display group benefits information for educating employees about the benefits offered to them, and marketing a competitive benefits package to future candidates.
Importance of the Employee Benefits Package Template
Choosing the right employee benefits package can be difficult for many workers. Employers may have several packages to select from, along with additional voluntary and supplemental benefits. It’s up to employees to learn what each benefits plan has to offer, along with costs per pay period, eligibility, coverage for qualified dependents, and any limitations. Employees can use this information to choose a company with a benefits package that will give them the maximum coverage, given their unique health and financial needs.
In order to make employee benefits more comprehensive, employers often input plan details into an employee benefits package template. This document essentially lists all the benefits offered to employees, so they can compare one plan to another or one employer’s benefits to another’s. This is useful during open enrollment periods, on boarding and recruitment, and when developing an annual statement of benefits for the coming year.
An employee benefits package template isn’t difficult to create. Use the following as a guide to developing a standard employee benefits package template for displaying employee benefit plan information for employees.
Elements of an Employee Benefits Package Template
Before creating your company benefits template, it is important to gather all information about the group benefits.
This information can be obtained from the benefit plan administrator, payroll department, and previous records. These elements include:
- The name of all benefits and plan administrators
- The payroll deduction (pre-tax cost) and frequency
- The annual out of pocket deductible (for employee, employee and spouse, employee and family)
- Eligibility for coverage (full-time vs. part-time, days of service, etc.)
- What portion the employer covers
- Any unique benefits or perks the company provides
A simple employee benefits package template may look like the following:
Employee Benefits Package Template
|Benefit||Eligibility||Cost Per Pay Period||Employer's Cost|
|LIFE||ALL||$14 Per Unit||$100|
|HSA||FT||$ VARIES||7 Percent Match|
Other Uses of the Employee Benefits Package Template
Individuals may find the employee benefits package template useful for comparing benefits plans for different companies—during a job search or when offered a new job. The human resources team can use the benefits template to build out a total compensation statement, which outlines all of the benefits and perks that employees can receive. This can be a powerful tool for recruitment as well as retaining employees.
In most cases, however, this document serves to supplement benefit plan documents, so that employees have a handy visual description of what their benefits cover and the choices they have for family coverage. This can help employees decide if they wish to pursue individual coverage or choose the group health care plan as offered by an employer. Employees can also do a plan side-by-side comparison with the employee benefits offered by a spouse’s plan, to see what the best option is. This is often difficult to see when using an online benefits enrollment platform to select annual benefits.
Human resource directors should keep a copy of the employee benefits package template available for new hires and employees who may have questions during open enrollment periods. A digital copy should also be available and accessible 24/7 for employee inquiries.
When developing annual benefit packages, an updated version needs to be created and offered to all employees. It can be helpful to show employees the value they are getting for participating in the group health coverage, by what percentage premium rates have increased or decreased, and what’s new in terms of benefits for the new year.
Employee benefits can be a complex and confusing aspect of operating a business. However, by using a standardized employee benefits package template to organize all this information in one place, it's easier to manage and to explain to employees what the company offers.