Employee Benefits Payroll Tax Administration Resources

Resources for Administering Employee Benefits and Payroll Taxes

Filling out payroll

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Benefits administrators are often tasked with calculating payroll taxes for employees. This means having access to the most up-to-date payroll tax information, payroll tax calculators, and other resources that can help you better manage employee benefits administration and payroll at your organization. These resources can help.

U.S. Payroll Tax Guidelines

The starting point for many employee benefit and payroll administrators is the Internal Revenue Service (IRS) website, which provides all the information, forms, calendars, and tools you'll need to correctly calculate income taxes for employees. There's a special section for self-employed individuals, too.

Learn about the different types of taxes a business needs to process, how to make deposits, and how to report federal income tax, Medicare taxes, Social Security taxes, and Federal Unemployment Tax (FUTA).

Benefit administrators can also visit the Healthcare.gov website for important information relating to health care reform and ACA requirements for affected businesses.

State Payroll Tax Information Resources

Several major payroll companies have taken the time to create directories that support the administration of state payroll taxes. One of our favorites is Automatic Data Processing (ADP), which gives payroll administrators a searchable listing of all the state payroll tax percentages and deadlines for the current and previous year.

Intuit’s QuickBooks Payroll website also offers a list of links to all states for the most up-to-date state tax laws, as well as other resources such as federal and Social Security information, forms, and support for small businesses.

Employer Payroll Tax Calculators

Many payroll software products contain built-in payroll calculators for employers, but there are times when a benefits and payroll administrator will need to calculate a single employee’s deductions. This can happen during an audit or when an error has been found. Some of the best payroll tax calculators available online include SurePayroll, which offers several free calculators.

All-In-One Software

About those payroll software products—many of them don't stop at payroll. Let a program do the hard work for you. Paylocity's unified platform also handles benefits and workforce management, and it's been helping administrators since 1997.

Workday Human Capital Management is another single-system option that gets it all done. It's cloud-based and integrates other Workplace products to deal with everything from recruiting to human resource management, as well as benefits administration and compensation management.

Payroll Tax Glossaries

Understanding the definitions and meanings behind the most often-used phrases in the employee benefits and payroll tax accounting market is critical. It’s good to have quick access to the leading payroll tax glossaries online.

The Internal Revenue Service provides a free and comprehensive payroll tax glossary and information on all the tax forms you could ever need. Payroll Taxes by Symmetry Software is a master library of common and advanced payroll tax terms. It explains many complex ideas in an easy-to-search format. It also has a nice library of articles pertaining to tax topics and links to state and government forms.

Salary Survey Data

Staying abreast of current salary ranges, merit matrixes, and compensation news is part of the responsibility of every comp manager. Having access to real-time salary survey data is vital to this effort. PayScale.com offers free salary surveys and wage data gathered from thousands of employers and directly from salaries shared by employees. Free reports and white papers also help payroll managers stay current on what’s trending in the market.

Payroll Tax Classes and Certification

Being a well-trained compensation administrator requires ongoing learning as tax laws change. From compensation webinars and seminars to actual online and in-person payroll tax classes, tax pros can remain educated in a variety of ways. Some payroll tax classes also offer certification and continuing education credits. The American Payroll Association maintains a listing of courses and conferences for payroll and tax professionals.