When we talk about networking, we often emphasize beginnings—making new connections at mixers, getting referrals for jobs, or making a good impression at job fairs. But endings are equally important to relationship building. Leaving your job is an excellent time to bolster your network by strengthening ties with your soon-to-be-former co-workers.
When you’re moving on from your job, it’s important to maintain the positive relationships you have made at work. One way to make sure your last impression at a company is as good as your first is to take the time to send a farewell message to your co-workers and clients. It’s an opportunity to say “thank you” for their help during your tenure with the organization, and to make sure you stay connected in the future.
If you're resigning from employment, the first step is to provide formal resignation notice to your manager.
Who Should Receive a Farewell Message
Take the time to individually thank the people who meant the most to you at work. It’s more meaningful to receive a special farewell note written especially for you than it is to receive a generic message sent to everyone.
Send personalized individual emails, handwritten notes, or messages via LinkedIn, rather than group messages, so your farewell thoughts are personal and tailored to the recipient.
In addition to thanking your colleagues, your messages provide you with an opportunity to share your contact information so you can stay connected. You don’t want to lose touch because you don’t have a company email account any longer.
People to Notify
- Direct reports
- Colleagues you worked closely with
- Work friends you would like to keep in touch with
- People you would like to keep in your network
What to Include in Your Message
A farewell email doesn’t need to be a lengthy document, reliving every moment of your experience at the company. You just want to let people know that you are moving on, that you value them as colleagues, and that you would like them to remain in your network.
Making the message personal to the individual gives you the opportunity to solidify your relationship, provide context for reaching out to them in the future, and leave the door open for them to contact you as well:
- Choose the right subject line – include your name and the fact that you’re moving on.
- After your salutation, you can begin the body of your message by expressing your appreciation for the experiences you shared with the person and offering thanks for the support they gave you while you were working together.
- You should mention how much you will miss your colleague, and make a request to keep in touch.
- If it’s applicable, offer your assistance in the future.
- Your personal contact information (email, cell phone, LinkedIn, and other social media account links that you want to share) can be included in your closing or, if you prefer, listed with your signature.
Sample Employee Email Farewell Messages
Email Farewell Message #1
Message Subject Line: Sandra Smith Update
I would like to personally let you know that I am leaving my position at Jones and Company. I have enjoyed working here, and I sincerely appreciate having had the chance to work with you.
Thank you for the support and encouragement you have provided me during my time at Jones. I will miss our daily interactions and working on projects with you.
I would appreciate your continued advice as I start the next phase of my career.
Please keep in touch. I can be reached at my personal email address (email@example.com), on LinkedIn at LinkedIn.com/in/SandraSmith, or via my cell phone – 555-121-2222.
Again, thanks so much for your support.
Email Farewell Message #2
Message Subject Line - Madi Genovese - Moving On
I have news to share! I am leaving my job at Calder Bates on August 1st. Though I will miss working with you and the rest of the team, I am excited to be starting a new position with Jones Mathias and Company in September.
I very much appreciate the support and friendship you have provided me over the years. I hope we can stay in touch even though we won’t be working closely together.
My personal email address is firstname.lastname@example.org, and my phone number is 612-646-2424. I believe we are already connected on LinkedIn.
Thanks again for everything,
Email Farewell Message #3
Message Subject Line: Ken Cho – Leaving Smithcorp
I wanted to give you a heads up that I’m leaving Smithcorp to head up marketing at a startup in the B2B space. We’re in stealth mode right now, but I hope you’ll keep in touch so that I can keep you in the loop once we’re up and running.
If you’re still consulting, I may have need of your services soon, as well. Certainly, I’d jump at the chance to work with you again. I’m deeply grateful to you for your mentorship and support, as well as many hours of fun beating Jon and Sheryl at foosball. I’m trusting you to keep them humble in my absence.
My personal email is Ken.Cho@email.com, and my cell is 555-123-4567. Don’t be a stranger.
LEAVE WITH GRATITUDE: When you resign from your job, writing gracious farewell messages to your supervisor, colleagues, and clients will help you to maintain your connections with them.
MAKE IT PERSONAL: Send individual emails to your associates instead of sending a group email, tailoring each message to reflect your relationship with the recipient.
INCLUDE YOUR CONTACT INFORMATION: At the end of your message, provide your personal email address, phone number, and LinkedIn address.