Letter Sample: Resigning From a Job to Care for a Child
How to Tell Your Boss That You Are Resigning to Become a Stay-at-Home Mom
Most employees resign by telling their manager that they are planning to leave their job. The manager’s first response is to call or email Human Resources to find out what he is responsible for doing next now that he has received the employee's official resignation.
HR is likely to tell you that in all cases of employee resignation, you need to ask the employee to write a resignation letter for their personnel file. Tell the employee that they may use as much or as little detail in the formal resignation letter as they like. They can simply resign and give no reason or they can document why they are quitting their job.
The resignation letter gives you a permanent record of when the employee resigned and why. This is a must-have step in today’s litigious employment climate. You never know when you will need proof of an employee's purposeful resignation but it's smart to cover all of your bases.
Your next step is to discuss the details of the employee’s resignation. Did the employee provide you with two weeks’ notice? Do you generally escort an employee out immediately? Your actions depend on your company’s past practices and policies. You need to make sure that you treat all of the employees who resign under the same circumstances in the same respectful way.
Assuming that this is a good, trusted employee, you decide that she can work out the two weeks’ notice that she has provided so the transition of the job to a new employee is smooth. This is the best case scenario for which employers want to strive.
Here is a sample resignation letter that an employee who is leaving her job to become a stay-at-home mom might write. Notice that it says thank you to the employer for all of the help she has received as she transitioned into motherhood.
This employee enjoyed her job, liked her company, and might seek to return someday in the future. She burns no bridges as she exits her job. This letter builds a perfect bridge to the future when her current boss, current HR staff, and current coworkers may or may not still work at her company.
Employee Resignation Letter
Mr. Paul Ferrari
1439 West Plant Rd.
Denver, CO 80123
I’m writing this letter to let you know that my last day at Stirling Manufacturing will be March 11. I am sorry to leave such an excellent employer, but I have decided to stay at home with my baby for the first few years of her life.
As you know, I have felt quite conflicted since coming back to work following my FMLA time and my extended unpaid leave of absence. I truly bonded with the baby and appreciate your generous permitting of time off while I thought about all of the options.
Since coming back to work full time three weeks ago, I have had a difficult time balancing my work and life roles. I have also not found childcare that I am completely happy with and this is adding to my stress.
I have appreciated my ten years with Stirling and will certainly consider working here again, depending on your needs when I come back into the workforce. I will long remember the kindness and generosity with which you treated me throughout the pregnancy and during my leaves.
I hope that you will remember me and my work with appreciation and a positive spirit. Please stay in touch when I am no longer working here.
Please let me know how I can help you transition my work and my job to another employee. I am also available to help recruit and train my replacement, even beyond the two weeks, if you don’t mind the baby under the desk while we work together.
Again, working here has been great I will miss you and all of my coworkers. Becoming a stay-at-home mom was a difficult decision, but it’s the best one at this time, for my family.
I wish you nothing but the best.
Hopefully, you found this sample resignation letter useful as a guide for the occasion when you might need to resign from your job for a similar reason. Make sure that you customize your resignation letter for your personal situation.