Goodbye Letter Examples When Leaving a Job

Business people shaking hands in new office
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Whether you're leaving your job or writing a goodbye letter to a colleague who is moving on to something else, you’ll find a variety of sample letters and email messages here to help you craft a professional and sincere goodbye. Use these goodbye letter examples for a variety of circumstances, such as accepting a new job, retiring, or simply resigning from your current job. These letters work well if your co-worker is the one moving on as well.

Personal Goodbye Letter Sample

You can use this sample as a model to write a personal goodbye letter. Download the template (compatible with Google Docs and Word Online), or read the text version below.

personal goodbye letter sample
 ©TheBalance 2018
Download the Word Template

Personal Goodbye Letter Sample (Text Version)

Brittany Miller
5 Maple Ave
Seaside, Rhode Island 02804
555-555-5555
email@email.com

August 2, 20__

Jennifer Rodriguez
Senior Graphic Designer
LMK Corp
30 Main Street, Ste. 3
Seaside, Rhode Island 02804

Dear Jennifer,

I wanted to drop you a line personally to let you know that I’ll be leaving LMK at the end of the month. I’m sorry to go, but as you know, I’ll be starting school in September and I want to give my studies my undivided attention.

I’ve learned so much during my time here, and you’ve been a big part of that. I want to thank you for your mentorship and guidance when I was an intern and your support during my search for the right graduate program.

Please keep in touch. My email address is email@email.com and my phone number is 555-555-5555. Let’s get coffee sometime during the coming semester and you can tell me all the news about the best team in the business.

Thanks, and best regards,

Brittany Miller (signature for hard copy)

Brittany Miller

To Say Congratulations on Their New Job

It’s always good form to wish colleagues all the best when they move on to new opportunities. It’s an exciting time for them, and it’s good to keep colleagues in your network.

Those warm wishes are a good way to keep you in someone’s mind and will give you a boost to maintain a positive business relationship or re-establish your work relationship if you cross paths again.

 Here are some example messages to send to colleagues leaving for a new job:

If your colleague or co-worker is moving but staying within the company, kind words of encouragement are always appreciated:

College graduates need props, too, and these examples will help you find just the right words to congratulate them and give them encouragement for embarking on their post-college careers.

For a Colleague's Retirement

For the employee heading off to retirement, what you write in your goodbye letter depends on how close your working relationship was, and how long it lasted. You might send a brief, formal congratulations email to a business associate you see only a few times a year. But a long-time colleague deserves a more thoughtful sendoff.

These examples have you covered for either situation:

When a Friend or Colleague Loses Their Job

If your colleague or co-worker has been let go, don’t ignore the person out of embarrassment or awkwardness. It’s a rough time for them, and they’ll probably appreciate the fact that you care enough to check on them.

At the very least, write a simple letter acknowledging the job loss and offering your sympathy. If you want to do more, consider that your colleague might appreciate help in finding another position. By offering whatever help you can provide—such as writing a reference or offering to include that colleague at your next networking event—you give your letter a positive and helpful spin.

When It’s Your Turn to Say, “I Quit!”

You might want to shout out those words, but burning bridges behind you is never a good idea, no matter how upset you are. Or maybe you really do love your job, but you can’t pass up a new opportunity. Either way, craft a diplomatic and professional letter, emphasizing the positive experiences you’ve gained from the job and tactfully informing your employer or clients that you are moving on.

For Your Own Retirement

These examples will help you inform your employer of your intended retirement. This will likely be a more formal letter that includes several key details. In fact, your boss or HR department might want to guide you in providing the information in writing they need to start winding down your position and preparing for any retirement benefits to kick in.

How to Say Goodbye to Colleagues

There are many ways to say good-bye to those you work with, and you’ll find them in these examples. When you tell your boss you plan to retire or quit, ask if you can make the announcement to your co-workers yourself. Or if they already know, they are sure to appreciate a thoughtful good-bye from you.