How to Confirm a Job Interview
It's always a good idea to confirm a job interview, especially if it was scheduled more than a week in advance. Not only will it make you appear professional, it provides one last opportunity to double-check that you have the correct location, date, and time. As well as confirming these details, you can also ask for the name of the person you will be meeting with and where to go in the building once you've arrived.
Tips for Confirming a Job Interview
When you schedule a job interview, be sure to confirm the interview location, as well as the date and time. You don't want to miss the job interview for lack of an accurate address.
Write down the correct time and day and put it in the calendar on your smartphone. Showing up on the wrong day is embarrassing and will make you seem disorganized and unprofessional.
Given how hard it can be to get an interview, it's important to get all the details right. If you don't, and you miss the interview, you may not get a second chance. Taking the time to confirm the details will help you avoid interview stress, as well.
As in all your correspondence with the interviewer, be polite and professional. While you want to confirm the details, avoid asking questions that could be easily answered through a quick online search. For instance, don't request directions to the office; if you have the address, you can figure out how to get there on your own.
Check the Interview Details
Confirm with the person who is scheduling the interview, the street address, the floor, and the suite if it's in a large office building. Also, confirm which department you are interviewing with and who you are going to meet. (Bring enough copies of your resume for each person.)
Sample Job Interview Confirmation
Here is an example of a job interview confirmation email to use as inspiration for the one you write.
Subject Line: Interview Confirmation - Neil Karlson
Dear Mr. Martins,
Thank you very much for arranging the interview for the graphics designer role at ABC Company, located at 785 Union St., on Tuesday, April 15 at 9:30 a.m.
When you have a moment, could you please share the name and job title of the person who will be interviewing me?
I'm looking forward to Tuesday's conversation, and the opportunity to share my background and learn more about this position. If I can provide any additional information prior to the interview, please let me know.
Map the Directions
When you're interviewing in a location you're not familiar with, make sure you map your directions. The mapping apps on your smartphone or Google Maps are excellent resources for getting directions and for mapping the location where you need to go.
Options are available for driving, walking, and mass transit directions. Check out which works best for getting to the interview in a timely manner. (Sometimes heavy or unpredictable traffic can make public transportation or walking the best option.) Research parking options, as well, so you don't get tied up seeking a parking spot.
If you're not positive where the interview will be held, do a trial run and visit your interview location ahead of time so you know exactly where you're going. That way, you'll be sure not to be late for your interview.
Plan on Extra Time
Finally, give yourself extra time to get there—even if you know precisely where you're going. Rushing can leave you looking sweaty and feeling flustered. Sometimes the entrances to large office buildings or company campuses can be perplexing and overwhelming. Bring ID in the event the building has a security desk that requires it. Add the number of the hiring manager to your phone contacts in case your name is not on the security list.
With an extra five or ten minutes, you'll have a cushion of time just in case there are any glitches along the way. With that extra time, you can avoid rushing and will have a few minutes to freshen up before your interview. This can help reduce pre-interview jitters.
When You Need to Cancel or Reschedule
If something changes and you need to reschedule or cancel the interview, give the employer as much notice as possible. You can reach out by email or phone. Suggest alternate times for the interview when you contact the hiring manager. After the rescheduled interview, make sure to mention the interviewer's accommodation in your thank you note, too.