How to Make the Message in Your Communication Effective
Relevant Communication Starts with a Compelling Presentation
What makes a memorable TV commercial, product design, or marketing campaign? Why do you listen to certain politicians or business leaders and glaze over at the very mention of others? Why is it that you dread opening certain senders’ emails, but open others as soon as they land in your inbox? It’s all about how the message in your communication is presented.
When the message in your communication is to the point, relevant, worthwhile, and compelling, it moves you—the listener or reader—to take action. Moving people is not magic—it’s all about how the message in your communication is presented.
What Is the 4Cs Model for How the Message in Your Communication Is Presented?
Anyone can achieve effective communication by using a simple tool that has an uncanny ability to pinpoint why any message works or doesn’t work, and how to improve the message. It’s called the 4Cs Model, which stands for Comprehension, Connection, Credibility, and Contagiousness.
The 4Cs Model was originally developed as an assessment tool for evaluating the impact of advertising and marketing materials. Brands such as Dunkin’, Suave Shampoo, and Breyers Ice Cream used the 4Cs Model to develop marketing campaigns that really spoke to people and built an emotional connection with their consumers.
Anyone Can Use the 4Cs Model for How the Message in Your Communication Is Presented
The good news is that you don’t have to be an expert writer or advertising genius to accomplish messaging mastery. The beauty of the 4Cs Model is that it’s easy to understand and simple to apply to every piece of communication you produce at work whether it's a résumé, an email, newsletter article, marketing piece, PowerPoint, or blog.
When you get into the habit of applying the 4Cs to every type of communication you generate, managers, coworkers, clients, and customers will take notice.
The 4Cs Model of Effective Communication Introduced
The 4Cs model is a useful tool for objectively evaluating the effectiveness of many forms of communication: what’s working, what isn’t working, and why. The 4Cs can assess marketing communication, as well as business communication, political communication, entertainment, and plain old everyday person-to-person communication, from email and blogging to relationship talk.
Does the audience get the message, the main idea, the point? What does the message instantly communicate? Can the audience play the message back? This confirms that they get it and the first C is working. Here are three tips for better comprehension:
- Make the message clear and sharp.
- Repetition helps. Tell them what you’re going to tell them; next, tell them; and then tell them what you told them.
- Keep it simple—don’t go too deep.
Making a connection with a communicated idea or message means not only that the audience “gets it,” but that it resonates with them, has meaning and significance for them, and usually triggers an irrational or emotional response: frustration, excitement, anger, passion, joy, happiness, sadness, and so on. When a connection is there, it will spark new behaviors and actions.
The audience needs to believe the person who is communicating the message in the communication (the brand or messenger’s voice), what the person is saying, and how the message is said. Otherwise, any connection begins to break down—immediately.
Credibility is the critical C, because the audience may completely understand a communicator’s message, and even connect with it on an emotional level, then promptly turn around and say that coming from this particular source: company, political candidate, supervisor, whatever, they aren’t buying it.
In communications, contagiousness is a good thing. You want your audience to catch the message, run with it, and spread it around. Think of the last time you saw a TV ad that was so funny or clever that you discussed it with your friends, found yourself reenacting it, or repeated the slogan or catchphrase in conversations. That’s contagiousness.
To be contagious, a message has to be energetic, new, different, and memorable. It should also evoke a vivid emotional response, have talk potential, motivate the target to do something, and elicit a demonstrable reaction.
Put the 4Cs in Action for Effective Communication
Practice the 4Cs for effective communication of your message and it will become second nature to you. Try this experiment. Apply the 4Cs to a commercial or a news story you see or hear today on TV or radio. Did you instantly get it? Did it evoke an emotional response? Was it or the messenger believable?
Did you feel like the message stuck and made you want to react in some way? Or try applying the 4Cs to some of the emails you receive today. You’ll quickly see why messages in communication work and don’t work. Seeing communications through a 4Cs lens will make you more aware of your own communication and messaging challenges.
Once you start applying the 4C to messages in communication, both yours and those of other people, looking through the effective communications lens of comprehension, connection, credibility, and contagiousness, will become a habit.
You’ll become adept at reading something as simple as a memo and understanding why it got you so riled up and eager to take action, or why you quickly tossed it into the circular file. The more you think about and apply the 4Cs to your own messages, the more effective you’ll become at everything you do.