How to Sign a Cover Letter with Signature Examples

Digital tablet and a lot of mail
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When writing a cover letter to include with your resume, it's important to pay attention to every detail, since you only get one chance to make that first impression. So, what exactly should you include in your signature when you're writing your cover letter to apply for a job?

It varies, depending on how you apply for the position. The format and information included in your signature changes depending on whether you are mailing, uploading, or emailing your cover letter document. 

Signing an Uploaded or Mailed Cover Letter

If you're uploading your cover letter to a job site, your signature will simply include a closing and your full name. Place a comma after your close, such as Best, or Sincerely yours, and then put your name on the line below. 

When you're sending a written letter include a closing, your handwritten signature, and your typed full name. Leave several spaces between the close and your typed name. That way, you'll have room for your signature when you print out the letter. Sign using either blue or black ink. 

For uploaded or mailed cover letters, you do not need to include as much information as you would in an email message, because the heading of your cover letter includes your contact information.

For a paper cover letter, use a formal business-style letter format which includes a heading, salutation, the body of the letter, closing, and your signature. Review these guidelines for what to include in your letter.

Signatures if You're Emailing 

If you are sending your cover letter or inquiry letter by email, end with a polite sign-off followed by your full name. You do not need to sign a cover letter that is being sent electronically. Write out your full name in the same font as the rest of the letter, and there's no need for italics or a handwriting font. 

The formatting here is very similar to an uploaded cover letter. However, emails do not contain a header with your phone number or other contact information. 

It's a good idea to include these details in your closing paragraph or after your typed signature. That makes it easy for the employer or networking contact to get in touch with you.

You can also include links to online portfolios, if appropriate, or a link to your professional social media account such as LinkedIn or Twitter. You don't want to make this section too cluttered, however, so restrict yourself to the most relevant information. Here's how to set up an email signature, along with more advice on what to include in it and what to leave off. 

Signature Block Examples

The following examples show how to format your closing and signature, depending on the type of cover letter you require: 

Example (for mailed letters only):  

Closing, (see sample closings)

Handwritten Signature 

FirstName LastName

Example (signed letter):

Best regards,

Janet Dolan (Your Signature)

Janet Dolan

Example (uploaded letter):

Best regards,

Janet Dolan

Signature Examples for Emailed Documents

When you are sending email cover letters, it's important to include contact information so the hiring manager can easily see how to contact you. At the very least, include your name, email address, and phone number. You can also add other, optional information, such as your street address, online portfolio, or social media accounts.

  • Your Name
  • Email
  • Phone
  • Your Name
  • Street Street
  • City, State, Zip
  • Email
  • Phone

Sample Email Signature With Social Media

  • Your Name
  • Email
  • Phone
  • LinkedIn Profile (Optional)​​​ 
  • Twitter Account (Optional)

Quick Tip: Don't use your work email address for job searching. Use your personal email account, or set up a unique account to use just for your job hunt. Many free online email services exist, like Gmail and Yahoo mail, that you can use to set up a new email account exclusively for your job search.

Even though you are using a personal account, choose an email address that looks professional. Your best bet is some variation on first initial, last name (e.g., jdoe@gmail.com) or first name, last name (janedoe@gmail.com). Here's how to set up an email account just for your job search.

Get information on how to write a cover letter, including what to include in your cover letter, cover letter format, targeted cover letters, and cover letter samples and examples.