How to Work Faster and More Efficiently

These Skills will Help You to Start Working Smarter

tired woman with her eyes closed at her desk
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Working hard does not necessarily correlate with the number of hours you work, but has more to do with getting maximum results in as little time as is reasonably possible. Most of us have heard the cliché "work smarter, not harder," but this axiom carries its own weight if you think about what it is saying about work and results. Working smarter equates to getting good results with the least amount of wasted time and energy, but it does not mean you still won't have to work hard at something.

Work Efficiently

Prioritize work projects based on the amount of work involved as well as the scheduled due dates. Allow a sufficient amount of time for each project and pace yourself, so that you will produce a maximum of well-done work on time. Planning your work schedule wisely by knowing the amount of time each project will take to complete can decrease the amount of unproductive time you spend doing busy work, which can be tiring with not much getting accomplished.

Desktop and Work Space

It is also important to have a clean workspace with everything organized properly on your desktop as well as your desk so information can be located easily. Hunting through stacks of paper and disorganized files for needed information can take hours. Set aside time in your day to check that you have what you need to complete your assignments and make sure that all of your information is organized and easily accessible.

Minimize Distractions

When working on projects, try to minimize any distractions. This means lowering the ringer on your cell phone and storing it away from view. Also, turn off any other noise, such as television programs or music. Work in a quiet area that will allow you to focus on your tasks.

Work Smartly

When it comes to working productively, the degree of effort you make working on a project does not always mean that it will result in a quality product. Busy work is not necessarily efficient work. Tasks that take longer to complete because you are tired or distracted; lack the proper tools, knowledge, or resources; or are disorganized are a clear indication that you are working too hard.

To be an efficient, productive worker means prioritizing your work and allowing sufficient time to do it correctly. Practicing good work habits will ensure positive, consistent results every time. The most important step you can take toward working more efficiently is to have a plan in place. Making a list and checking off items you have accomplished can help you work more effectively.