How to Write a Thank You Note After a Job Interview

Thank you note after interview
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Why You Should Send a Thank You Note

You may have heard you should send a thank you note after an interview and are wondering if it's something you really have to do. While some employers aren't bothered by job candidates who don't send a written thank you, many are. Why would you risk offending the person who may be responsible for your future? Thank you notes are a necessary part of the job search. Some job searchers worry it will make them look like they are kissing up to the interviewer or begging for the job. There aren't many employers who will take it that way.

Just don't send anything other than the note, for instance, flowers or candy. 

There are several good reasons for sending a thank you note after a job interview. First of all, it's polite. Think of the interviewer as your host at the company you want to work for. You should always thank your host!  Even if the person who interviewed you isn't offended by your not sending a note taking the time to perform this simple courtesy can work in your favor. It isn't simply politeness that should motivate you.

Following up with a thank you note tells the employer you really want the job and are willing to do what it takes to make sure that happens. It also lets you stand out in the interviewer's mind. Communicating one more time after the interview also gives you the opportunity to bring up something you may have neglected to say or to reiterate something you want the employer to remember when he is making his hiring decision. The first thing on your to-do list should be "Send Thank You Note After Interview." Here's how to do it the right way.

How to Write One

  • Send a thank you note right after your interview. Don't wait. It is okay to use email and, in fact, that might be a better option. The Post Office or company mailroom can lose snail mail, but that is less likely to happen to email. Remember to check the recipient's address carefully. Remember that you should stick to the rules for sending a professional email.
  • If you met with more than one person at an organization, you should thank each one in writing. Send personalized notes to everyone who interviewed you. This isn't the time for using a form letter.
  • Keep your thank you notes short and simple.
  • Use a formal title, for example, Ms. or Mr., to address the recipient, unless she specifically told you to use her first name.
  • The first thing you should do is thank the interviewer for taking the time to meet with you. Include the date you were interviewed. You can say, for example, "Thank you for interviewing me on Monday, January 12th."
  • Next, you should state that you want the job. Don't worry about this making you sound too forward. The recipient will admire your directness and confidence.
  • If there was something you wanted to say on the interview but didn't, you should bring it up. You should also use this opportunity to tell the interviewer something about yourself you want him to remember.
  • Carefully proofread your thank you note. Look for typos, misspellings and grammatical errors. They will make you look sloppy. If possible, have someone else check it too.