Types of Job Applications: Forms and Samples

Employment Application Information You'll Need to List

man filling out job application
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Many employers require all applicants for employment, regardless of the job they apply for, to complete a job application form. You may be asked to submit a job application even if you have applied for a position with a resume and cover letter. This way the employer will have consistent data on file for all applicants.

A signed (paper or electronically) application for employment also serves as your verification that the information you have listed on the application is true.

Providing inaccurate information can be grounds for termination of consideration for hiring or of termination of employment if the erroneous information is discovered after the individual is hired.

The Purpose of a Job Application Form

What is a job application form and when is it used? Job application forms (also called “employment forms”) are part of the formal hiring process companies sometimes use in order to ensure that they have gathered comprehensive, accurate data from all applicants. These forms often request certain information that is not always included on resumes and CVs, such as professional or personal references, the names of former supervisors, and / or a complete educational background. If you decide to submit your resume as a supplement to the job application form, cross-check it with your application to ensure there are no discrepancies. 

Personal Information Required for an Employment Application

  • Name
  • Address, city, state, zip code
  • Phone number
  • Email Address
  • Social security number
  • Are you eligible to work in the United States?
  • If you are under age eighteen, do you have an employment certificate?
  • Have you been convicted of a felony within the last five years? (information about convictions varies based on state law)

    Education and Experience Needed for a Job Application

    • School(s) attended, degrees, graduation date
    • Certifications
    • Skills and qualifications
    • Grade Point Average (G.P.A.), if this was above 3.50
    • Extracurricular activities where you held a leadership role
    • Honor societies

    Employment History Required

    • Employer
    • Address, phone, email
    • Supervisor
    • Job title and responsibilities
    • Salary
    • Starting and ending dates of employment (month, day, and year)
    • Reason for leaving
    • Permission to contact the previous employer

    References 

    • Name
    • Job title
    • Company
    • Address, phone, email

    Types of Job Applications

    If you’re looking for a job, how will you apply? It depends on the employer. A job application can be completed in several ways.

    There are online job applications, typically completed at an employer’s website, at a hiring kiosk in a store or business, or on a mobile device using an app. In some cases, simply submitting a resume and cover letter online will be considered your application; you will not always be required to fill in the fields of a digital application form. In many cases, though, digital applications will require that you input your data directly into their system (frequently providing you the option to attach copies of your resume and cover letter as well).

    Online Job Applications

    There are thousands of sites where you can post your resume online and complete an online job application. Sometimes you can apply online on job boards like Monster.com or job search engines like Indeed.com. Other times, you can apply directly on the company’s website.

    In-Person Job Applications

    Many companies, especially retail and hospitality employers, expect applicants to apply in person. It's not as complicated as applying online, but you will need to be prepared to apply and maybe even interview on the spot.

    Email Job Applications

    When you are using email to apply for jobs, it's important that all your communications are as professional as they would be if you were mailing a paper application. Here's advice on how to submit job applications via email.

    Paper Job Applications

    There are paper job application forms that you fill out if you apply in person for a position.

    The following is an example of a paper job application. It also includes the information you'll be required to input if you apply for a job online.

    Print and practice filling out this job application form to use as a guide when completing applications for employment. 

    Job Application Form Sample

    Instructions: Print clearly in black or blue ink. Answer all questions. Sign and date the form.

    Personal Information

    First Name: _____________________________

    Middle Name: ___________________________

    Last Name: _____________________________

    Street Address: __________________________

    City, State, Zip Code: _____________________

    Phone Number: (___)_____________________

    Email Address: __________________________

    Have you ever applied to / worked for [Our Company] before? [  ] Y or [  ] N
    If yes, please explain (include date): ________________________

    Do you have any friends, relatives, or acquaintances working for [Our Company]? [  ] Y or [  ] N
    If yes, state name & relationship: ________________________________

    If hired, would you have transportation to/from work? [  ] Y or [ ] N

    Are you over the age of 18?  [  ] Y or [  ] N

    If you are under the age of 18, do you have an employment/age certificate?   [  ] Y or [  ] N

    If hired, would you be able to present evidence of your U.S. citizenship or proof of your legal right to work in the United States? [  ] Y or [  ] N

    Have you been convicted of or pleaded no contest to a felony within the last five years?  [  ] Y or [  ] N

    If yes, please describe the crime - state the nature of the crime(s), when and where convicted, and the disposition (final settlement) of the case: ________________________________________________________________

    If hired, are you willing to submit to a controlled substance test? [  ] Y or [  ] N

    Position and Availability

    Position Applying For: ___________________________

    Desired Salary: $________

    Are you applying for:

    • Temporary work – such as summer or holiday work? [  ] Y or [  ] N
    • Regular part-time work? [  ] Y or [  ] N
    • Regular full-time work? [  ] Y or [  ] N

    If applying for temporary work, indicate your desired length of employment below:

    Start date: ___ / ___ / ___ End date: ____ / ____ / ____

    Days/Hours Available

    Monday ____
    Tuesday ____
    Wednesday ____
    Thursday ____
    Friday ____
    Saturday ____
    Sunday ____

    Hours Available: from _______ to ______

    Are you available to work overtime? [  ] Y or [  ] N

    If hired, on what date can you start working? ___ / ___ / ___

    Are you able to perform the essential functions of the job for which you are applying, either with / without reasonable accommodation? [  ] Y or [  ] N

    If no, describe the functions that cannot be performed:
    _____________________________________________________________

    Education, Training and Experience

    High School:
    School Name: ________________________
    School Address:________________________
    School City, State, Zip:________________________________

    Number of years completed: _______________
    Did you graduate? [  ] Y or [  ] N
    Degree / Diploma earned: _______________

    College / University:
    School Name: __________________________
    School Address:________________________
    School City, State, Zip:________________________________

    Number of years completed: ________
    Did you graduate? [  ] Y or  [ ] N
    Degree / Diploma Earned: __________________

    Vocational School:
    School Name: ________________________
    School Address: ______________________
    School City, State, Zip: ________________________________

    Number of years completed: ________
    Did you graduate? [  ] Y or [  ] N
    Degree / Diploma earned: __________________

    Military:
    Branch: ______________________________
    Rank in Military:________________________
    Total Years of Service: ________
    Skills/Duties: __________________________________
    Related Details:________________________________

    Skills and Qualifications: Licenses, Skills, Training, Awards

    _____________________________________________________________

    _____________________________________________________________

    Do you speak, write or understand any foreign languages? [  ] Y or [  ] N

    If yes, list which languages(s) and how fluent you consider yourself to be: ____________________

    Employment History

    You should be prepared to detail each position for the past five years and account for any gaps in employment during that period.

    Are you currently employed?  [  ] Y or [   ] N

    If you are currently employed, may we contact your current employer? [  ] Y or [  ] N

    Name of Employer:_____________________________________
    Name of Supervisor:____________________________________
    Telephone Number:_____________________________________
    Business Type:________________________________________
    Address:_____________________________________________
    City, State, Zip:________________________________________

    Length of Employment (Include Dates): _____________

    Salary/Hourly Rate of Pay: ____________
    Position & Duties: _______________________________________________________
    Reason for Leaving: _____________________________________________________

    Name of Employer: _____________________________________
    Name of Supervisor: ____________________________________

    Telephone Number:_____________________________________
    Business Type:________________________________________
    Address:_____________________________________________
    City, State, Zip:________________________________________

    Length of Employment (Include Dates): _____________

    Salary/Hourly Rate of Pay: ____________
    Position & Duties: _______________________________________________________
    Reason for Leaving: _____________________________________________________

    May we contact this employer for references? [  ] Y or [  ] N

    Name of Employer:_____________________________________
    Name of Supervisor:____________________________________
    Telephone Number:_____________________________________
    Business Type:________________________________________
    Address:_____________________________________________
    City, State, Zip:________________________________________

    Length of Employment (Include Dates): _____________

    Salary/Hourly Rate of Pay: ____________
    Position & Duties: _______________________________________________________
    Reason for Leaving: _____________________________________________________

    May we contact this employer for references? [  ] Y or [  ] N

    References

    List below three persons who have knowledge of your work performance within the last four years. Please include professional references only.

    First and Last Name: _____________________________________
    Telephone Number: ______________________________________
    Email Address: __________________________________________
    Address:_______________________________________________
    City, state, zip:__________________________________________
    Occupation: ____________________________________________
    Number of Years Acquainted: ______________________________

    First and Last Name: _____________________________________
    Telephone Number: ______________________________________
    Email Address: __________________________________________
    Address:_______________________________________________
    City, state, zip:__________________________________________
    Occupation: ____________________________________________
    Number of Years Acquainted: ______________________________

    First and Last Name: _____________________________________
    Telephone Number: ______________________________________
    Email Address: __________________________________________
    Address:_______________________________________________
    City, state, zip:__________________________________________
    Occupation: ____________________________________________
    Number of Years Acquainted: ______________________________

    Certification

    I certify that the information contained in this application is true and complete. I understand that false information may be grounds for not hiring me or for immediate termination of employment if I am hired. I authorize the verification of any and all information listed above.

    Signature: ______________________________ Date: ______________

    Required Information for Job Applications

    As shown above, you will be required to provide your contact information, your work history (including companies worked for, positions held, salary and time of employment), and your educational background. Most companies will also ask you to provide references with your job application.  

    Make a List of the Information You Need to Apply

    Before you start filling out the application, make a list of all the information you need in order to apply. Have your work history and other information on hand to make it a more straightforward process. To get started, review these tips on how to complete an employment application.

    Pre-Employment Testing

    Some employers may have you take a talent assessment to see if you are a strong fit for their organization. If an online test is part of the application, they will provide instructions on how to complete it.

    Important to Know: Application Legalities

    It is important to know that providing inaccurate information on the application can result in termination of consideration for hiring. If the employer discovers the erroneous data after hiring the individual, it is grounds for termination of employment. In fact, applicants must sign the paper or electronic application to verify that the information they have provided is accurate. So, be sure to triple-check your application after completion to ensure everything is true.