Job Offer Acceptance Letters

Tips for Accepting a Job Offer With Examples

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You’ve just been offered a new job and have decided to accept the offer. How should you formally accept the position? It’s always a good idea to accept a job offer by sending or giving your new employer your acceptance in writing. A job acceptance letter allows you to demonstrate your professionalism and make sure there is no confusion about the precise terms of the offer, such as compensation, vacation time, or benefits.

It's also an opportunity to express your gratitude for being offered the position, as well as your enthusiasm for taking on the new role. 

What to Include in a Job Offer Acceptance Letter

Your letter can be brief, but should include the following:

  • Thanks and appreciation for the opportunity
  • Written acceptance of the job offer
  • The terms and conditions of employment (salary, benefits, job title, etc.)
  • Starting date of employment

The letter can be sent by email or mail. If you're sending a hard copy through the mail, format the letter as you would any business letter. Include your contact information and phone number, even though it’s on file with the employer.

When sending an email letter, put your name in the subject line (Your Name - Job Offer Acceptance). This helps ensure that your message will be opened and read. No matter which way you send the letter, make sure to address the letter to the person who offered you the position.

Advice on Writing a Job Offer Acceptance Letter

Keep it brief.  While you want to include all the most important information, this doesn’t mean your letter should be long and drawn out. The employer is busy, so a concise letter that includes all the necessary information is best.

Express your gratitude. Demonstrate how thankful you are for the new job opportunity.

You might want to briefly explain why you’re particularly excited to work for the company. For example, you may want to share your desire to contribute to their sales team, or your passion for their mission. Again, keep this polite but brief. 

Edit, edit, edit. Before you send your letter, be sure to thoroughly proofread the letter. You don’t want to create any last-minute reasons for the employer to take back the job offer, such as a sloppy or unprofessional letter. Go over the letter a couple of times to make sure you catch all the typographical errors and grammar mistakes. While you’re at it, it’s a good idea to double check the spelling of the name of the person who offered you the job.

Example of a Letter Accepting a Job Offer - Hard Copy 

Use these sample letters as a guideline when you write your own letter – just make sure to tailor the specifics of the letter to your own offer:

Jane Fieldstone
87 Washington Street
Smithfield, CA 08055
(909) 555-5555
jane.fieldstone@gmail.com

Date

Dear Ms. Fieldstone,

As we discussed on the phone, I am very pleased to accept the position of Advertising Assistant with Smithfield Granite and Stonework. Thank you again for the opportunity. I am eager to make a positive contribution to the company and to work with everyone on the Smithfield team.

As we discussed, my starting salary will be $38,000 and health and life insurance benefits will be provided after 30 days of employment.

I look forward to starting employment on July 1, 20XX. If there is any additional information or paperwork you need prior to then, please let me know.

Again, thank you very much.

Signature 

Jane Fieldstone

Example of a Letter Accepting a Job Offer - Email

Subject line: Jason Burnett - Job Offer Acceptance 

Dear Jarod, 

It was wonderful to speak with you on the phone yesterday about the Marketing Director role at ABC Company. I'm thrilled to formally accept this job offer. I'm looking forward to working with you, and the rest of the senior management team at ABC, on charting a new direction for marketing strategy. 

As we discussed, my start date will be May 13, 20XX, with an annual salary of $65,000, and three weeks of paid time off.

This salary does not include health insurance, effective on my start date. 

I'm looking forward to seeing you next Monday. Please let me know if there is any paperwork or additional information you need from me beforehand, or if there is any documentation I should bring along on my first day.

I'm always available on email, but feel free to call if that's more convenient (555-555-5555). 

Again, thank you so much for this opportunity. 

Best, 

Jason