Job Offer Letter Sample

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A job offer letter is an effective means of detailing the terms of employment for a job that is being offered to an applicant. By putting the offer in writing and asking the applicant to sign the letter when accepting the position, there should be no questions or miscommunications about what is being offered or what is expected of the job candidate. 

A job offer letter can become a legally binding employment contract of sorts if an employee later disputes what you offered vs. what he or she actually received on the job.

So, make sure that you can deliver what you offer in writing. Consult legal counsel if you have any doubts about writing a job offer letter. Include as many details as practical in your job offer letter or as attachments or enclosures, so that your applicant has enough information to make an informed decision. Remember, candidates might receive other job offers. Consequently, you might be competing for their attention.

This sample can be used as a template and as a source for ideas. Your own letter obviously should be specific to the job you are offering.

Job Offer Letter Sample

Acme Technical Enterprises

P.O. Box 123 • Any City • Any State • 00000
Phone 555-555-0000

March 1, 200x

John Q. Public
123 Any Street
Any City, 00000

Dear John Q. Public:

JOB OFFER

Acme Technical Enterprises Inc. is pleased to offer you a job as a senior engineer. We trust that your knowledge, skills, and experience will be among our most valuable assets.

Should you accept this job offer, per company policy you'll be eligible to receive the following beginning on your hire date.

  • Salary: Annual gross starting salary of $63,500, paid in biweekly installments by your choice of check or direct deposit
  • Performance Bonuses: Up to 3 percent of your annual gross salary, paid quarterly by your choice of check or direct deposit
  • Stock Options: 500 Acme stock options in your first year, fully vested in four years at the rate of 125 shares per year
  • Benefits: Standard, Acme-provided benefits for salaried-exempt employees, including the following
    • 401(k) retirement account
    • Annual stock options
    • Child day care assistance
    • Education assistance
    • Health, dental, life, and disability insurance
    • Profit sharing
    • Sick leave
    • Vacation and personal days

To accept this job offer:

  1. Sign and date this job offer letter where indicated below.
  2. Sign and date the enclosed Non-Compete Agreement where indicated.
  3. Sign and date the enclosed Confidentiality Agreement where indicated.
  4. Sign and date the enclosed At-Will Employment Confirmation where indicated.
  5. Mail all pages of the signed and dated documents listed above back to us in the enclosed business-reply envelope, to arrive by Thursday, March 17, 201x. A copy of each document is enclosed for your records.
  6. Attend new-hire orientation on Monday, March 21, 201x, beginning at 8 a.m.

To decline this job offer:

  1. Sign and date this job offer letter where indicated below.
  2. Mail all pages of this job offer letter back to us in the enclosed business-reply envelope, to arrive by Thursday, March 17, 201x.

If you accept this job offer, your hire date will be on the day that you attend new-hire orientation. Plan to work for the remainder of the business day after new-hire orientation ends. Please read the enclosed new-hire package for complete, new-hire instructions and more information about the benefits that Acme offers.

We at Acme hope that you'll accept this job offer and look forward to welcoming you aboard. Your immediate supervisor will be Jane Doe, engineering department manager. Feel free to call Jane or me if you have questions or concerns. Call the main number in the letterhead above during normal business hours and ask to speak to either of us.

Sincerely,

[Signature]

John Smith
Hiring Coordinator, Human Resources

Enclosures: 8

Accept Job Offer
By signing and dating this letter below, I, John Q. Public, accept this job offer of senior engineer by Acme Technical Enterprises.

Signature:_________________________________ Date:_____________

Decline Job Offer
By signing and dating this letter below, I, John Q. Public, decline this job offer of senior engineer by Acme Technical Enterprises.

Signature:_________________________________ Date:_____________