Need a free, sample job offer letter that is suitable for most employee job offers? The job offer letter is provided to the candidate you have selected for the position you posted. Most frequently, the candidate and the organization have verbally negotiated the conditions of hire and the letter confirms the verbal agreements.
This sample job offer letter is appropriate for most of the positions which you will seek to fill. You can use it to make job offers to employees in entry-level jobs through mid-career level jobs. You will want to use another job offer format for prospective employees whom you are hiring in management and senior management roles.
In fact, a job offer letter is usually insufficient for more senior roles in your organization. These are experienced people who are well established in their careers and they will require legal contracts in addition to an overall job offer.
Generally, in the case of this simple job offer format, the candidate has indicated that he or she will accept the position, under the stated terms, prior to the drafting of the letter. Do regard the position acceptance as tentative, however, until the offer letter, and the confidentiality agreement, if you use one, are signed and returned to the Human Resources department.
Job Offer Letter: Standard
This job offer letter uses standard categories that cover most positions from production worker to director. Executive contracts, however, are often far more lengthy as the agreements reached can cover everything from compensation, moving expenses, and signing bonuses to millions of dollars in severance packages.
Consult with your employment law attorney about any job offer more complicated or more extensive than this sample. The attorney will protect your interests and serve you well while you make job offers to prospective employees. As an employer, you do not want to inadvertently make promises or commitments you are unprepared to keep.
Sample Job Offer Letter Format
This is a job offer letter example. Download the job offer letter template (compatible with Google Docs and Word Online) or see below for more examples.
Sample Job Offer Letter Format (Text Version)
September 1, 2018
123 Main Street
Anytown, CA 12345
It is my pleasure to extend the following offer of employment to you on behalf of (your company name). This offer is contingent upon your passing our mandatory drug screen, our receipt of your college transcripts, and any other contingencies you may wish to state.
The position will report to:
The job description is attached.
Your basic salary will be paid in bi-weekly installments of $_________, which is equivalent to $_______ on an annual basis, and subject to deductions for taxes and other withholdings as required by law or the policies of the company.
Bonus (or Commission) Potential:
Effective upon satisfactory completion of the first 90 days of employment, and based upon the goals and objectives agreed to in the performance development planning process with your manager, you may be eligible for a bonus. The bonus plan for this year and beyond, should such a plan exist, will be based on the formula determined by the company for that year. In addition, some organizational roles such as yours are eligible for commissions.
Our standard non-compete agreement must be signed prior to your start date.
The current, standard company health, life, disability, and dental insurance coverage are generally supplied per company policy. Eligibility for other benefits, including the 401(k) and tuition reimbursement, will generally take place per company policy. The employee contribution to the payment for benefit plans is determined annually.
Spell out any options that may be available for purchase.
Vacation and Personal Emergency Time Off:
Vacation is accrued at x.xx hours per pay period, which is equivalent to two weeks on an annual basis. Personal emergency days are generally accrued per company policy.
Spell out any moving or other transition expenses the company will pay.
Normal and reasonable expenses will be reimbursed on a monthly basis per company policy.
Your employment with (Company Name) is at-will and either party can terminate the relationship at any time with or without cause and with or without notice.
You acknowledge that this offer letter, (along with the final form of any referenced documents), represents the entire agreement between you and (Company Name) and that no verbal or written agreements, promises or representations that are not specifically stated in this offer, are or will be binding upon (Company Name).
If you are in agreement with the above outline, please sign below. This offer is in effect for five business days.
(For the Company: Name)
More Sample Job Offer Letters
Please note that the information provided, while authoritative, is not guaranteed for accuracy and legality. The site is read by a world-wide audience and employment laws and regulations vary from state to state and country to country. Please seek legal assistance, or assistance from State, Federal, or International governmental resources, to make certain your legal interpretation and decisions are correct for your location. This information is for guidance, ideas, and assistance.