Job Offer Letter Sample for Employers
This Sample Letter Is Suitable for Most Job Offers
Need a free, sample job offer letter that is suitable for most employee job offers? The job offer letter is provided to the candidate you have selected for the position. Most frequently, the candidate and the organization have verbally negotiated the conditions of hire and the letter confirms the verbal agreements.
Generally, the candidate has indicated that he or she will accept the position, under the stated terms, prior to the drafting of the letter. Do regard the position acceptance as tentative, however, until the offer letter, and the confidentiality agreement, if you use one, are signed.
Job Offer Letter: Standard
This job offer letter uses standard categories that cover most positions from production worker to director. Executive contracts, however, are often far more lengthy as the agreements reached can cover everything from compensation, moving expenses, and signing bonuses to millions of dollars in severance packages.
Consult with your employment law attorney about any job offer more complicated or more extensive than this sample. The attorney will protect your interests and serve you well while you make job offers to prospective employees.
Sample Job Offer Letter Format
It is my pleasure to extend the following offer of employment to you on behalf of (your company name). This offer is contingent upon your passing our mandatory drug screen, our receipt of your college transcripts, and any other contingencies you may wish to state.
Reporting Relationship: The position will report to:
Job Description is attached.
Base Salary: Will be paid in bi-weekly installments of $_________, which is equivalent to $_______ on an annual basis, and subject to deductions for taxes and other withholdings as required by law or the policies of the company.
Bonus (or Commission) Potential: Effective upon satisfactory completion of the first 90 days of employment, and based upon the goals and objectives agreed to in the performance development planning process with your manager, you may be eligible for a bonus. The bonus plan for this year and beyond, should such a plan exist, will be based on the formula determined by the company for that year.
Non-Compete Agreement: Our standard non-compete agreement must be signed prior to your start date.
Benefits: The current, standard company health, life, disability and dental insurance coverage are generally supplied per company policy. Eligibility for other benefits, including the 401(k) and tuition reimbursement, will generally take place per company policy. Employee contribution to payment for benefit plans is determined annually.
Stock Options: Spell out any options that may be available for purchase.
Vacation and Personal Emergency Time Off: Vacation is accrued at x.xx hours per pay period, which is equivalent to two weeks on an annual basis. Personal emergency days are generally accrued per company policy.
Expenses: Spell out any moving or other transition expenses the company will pay.
Start Date: _________________________________________________
Car/Phone/Travel Expenses: Normal and reasonable expenses will be reimbursed on a monthly basis per company policy.
Your employment with (Company Name) is at-will and either party can terminate the relationship at any time with or without cause and with or without notice.
You acknowledge that this offer letter, (along with the final form of any referenced documents), represents the entire agreement between you and (Company Name) and that no verbal or written agreements, promises or representations that are not specifically stated in this offer, are or will be binding upon (Company Name).
If you are in agreement with the above outline, please sign below. This offer is in effect for five business days.
(For the Company: Name)