Job Offer Rejection Email Message Examples
Did you receive a job offer that you have decided not to take? When you decide to reject a job offer, it is a good idea to let the employer know as soon as possible.
Nowadays, many employers are relaying job offers via email. As such, it is perfectly appropriate to respond to the offer over email, even if you have decided not to accept the offer. It is possible to be brief and to the point over email while remaining cordial and polite.
A professional email will help you maintain a positive relationship with the employer. This is important, because you never know when you might want to apply for another job at the company.
What to Include in the Email Message
When rejecting a job offer via email, you should send the email as soon as you have decided that you are not going to accept the job offer. This gives the employer time to move forward with alternative candidates.
You do not need to say much in your email. Your message should be polite, brief, and to the point. It is important to keep it professional, positive, light, and respectful.
There is no need to share what you did not like about the job offer, the job, the boss, the company, or any other negative criticisms. Keep those thoughts to yourself as you might unexpectedly find yourself crossing paths with this employer at some point in the future. There may be other positions or open roles with the same employer that are a better fit, and you will not be considered for them if you send a negative message saying why you decided not to accept the job.
Your message should include:
Job Rejection Email Message Examples
When writing a job rejection email message, you can use sample messages for inspiration. Be sure to tailor your message to reflect your personal and professional circumstances.
Subject Line: Job Offer – Your Name
Dear Mr. LastName,
Thank you very much for offering me the opportunity to work at ABCD Company. I appreciate the time you spent meeting with me to discuss the job.
It was a difficult decision, but I will not be accepting the position.
I would, again, like to express my gratitude for the offer and my regrets that it did not work out. You have my best wishes in finding a suitable candidate for the position. I wish you and the company well in all future endeavors.
Subject Line: Your Name – Job Offer
Dear Ms. LastName,
Thank you very much for offering me the position of Training Coordinator with XYZ Company. I appreciate the offer and your interest in hiring me.
Unfortunately, I have accepted a position with another company that is a good match for my current professional goals.
Again, I do appreciate both the offer of employment and your consideration. Thank you for such a pleasant interviewing experience.
Subject Line: Your Name – HR Specialist Job Offer
Dear Mr. LastName,
Thank you so much for sending along this offer letter regarding the HR Specialist role for which I recently interviewed. I sincerely appreciate you extending the offer and your interest in hiring me.
As you may remember from our last conversation, I was just accepted into a graduate degree program, and have since decided to move forward with my education this coming fall. Because of this, I am sorry to say that I will have to decline your generous offer.
I want to reiterate that I truly appreciate the offer, and regret that I will not be able to join the company at this time. Thank you again for your time.