Job Rejection Letter Sample

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Job Rejection Letters Make Business Sense

Following a job interview, all but one candidate must receive a job rejection letter. Sooner is better to send a job rejection letter to help your job applicants get on with their job search.

Sending a rejection letter in a timely manner marks you as an employer of choice, too. Here is a sample job rejection letter that employers can send to candidates who were rejected following the job interview.

The following is a sample job rejection letter for a candidate who you hope will not apply again. He or she did not appear to fit your company work culture.

Job Rejection Letter Sample


Name of Candidate


City, State, Zip Code

Dear (Candidate Name):

Thank you for coming in to interview for the position of accounting clerk with Draper, Inc. As you know, we interviewed a number of candidates. This letter is to let you know that you have not been selected for the position.

Thank you for taking the time to come to Draper, Inc. to meet our interview team. The team appreciates that you interviewed for the accounting clerk position.

We wish you success with your ongoing job search. Thank you for your interest in our company.

Best wishes,

Real Person's Name and Signature

Example: HR Director for the Employee Selection Team

Disclaimer – Please Note:

Susan Heathfield makes every effort to offer accurate, common-sense, ethical Human Resources management, employer, and workplace advice both on this website, and linked to from this website, but she is not an attorney, and the content on the site, while authoritative, is not guaranteed for accuracy and legality, and is not to be construed as legal advice.

The site has a world-wide audience and employment laws and regulations vary from state to state and country to country, so the site cannot be definitive on all of them for your workplace. When in doubt, always seek legal counsel or assistance from State, Federal, or International governmental resources, to make certain your legal interpretation and decisions are correct.

The information on this site is for guidance, ideas, and assistance only.

Standard Application Acknowledgement Letter

More About Sample Candidate Rejection Letters

Letters for Successful Candidates

What if the candidate you are contacting was successful in his or her application? Following are sample job offer letters to let the candidate know the good news.

Sample Job Offer Letters

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