Are you looking to transfer to another job within your company? What's the best way to ask for a transfer? What should you include in your request, and how can you get a transfer approved?
Read on for common reasons why employees want to transfer and advice on how to write a letter requesting a job transfer. Plus, see a sample job transfer request letter, which you can use for inspiration while writing your own.
Why You May Need to Transfer
There are several reasons why you may need to write a job transfer request letter. Perhaps you are looking for a new role, with additional challenges and responsibilities. Or maybe you are eager to relocate for personal reasons, such as a spouse's job move, an educational opportunity, or a family illness.
Transfers vs. Internal Applications
Ideally, your company will be actively trying to fill a position. In that situation, your transfer is more like an internal application than a personal request. If you're interested in the same job you have now in a different location, the process may be simple.
If you are instead asking to relocate to a location or department that doesn't have an open position, your job transfer may be more complicated.
Check with your employer's human resources department for guidance on how to request a transfer. You may need to fill out a formal application or a form requesting a transfer.
How to Write a Job Transfer Request Letter
Analyze the Situation
In any case, the first step in writing a successful job transfer request letter is to analyze the situation and know where you are starting from:
- What are the benefits to your employer of allowing you to transfer roles or locations?
- Why do you want to transfer?
- What's the timing?
- Is there a job listed?
Thinking through all these questions will help you set the tone for your letter and make a persuasive case for why your request for a transfer should be accepted.
Show What You Have to Offer
The key to writing an effective job transfer request is to balance your skills and assets with the needs of the company.
Play up the angles that are open to you, but be careful not to come off as presumptuous or arrogant. It's important to be viewed as a valuable company asset rather than someone asking for a favor.
What to Include in a Transfer Request
Here is the information to include in your letter:
- Why you're writing: Begin the letter by stating the reason you're writing. Be specific: If you have a set timeline for when you want or need to make a job transfer, include that information.
- Your background with the company: Provide some information on your work at the company as well, including basics such as your job title, department, how long you've been employed by the company, and any major accomplishments you've had in your role.
- Reason for transfer request: While you do not have to share a ton of details, it's a good idea to write a sentence on why you want the job transfer. For instance, "I need to relocate due to family circumstances" or "I'm eager to increase my responsibilities and take advantage of my programming background with this new role."
- Make your case: Share why this transfer makes sense, remembering to keep the focus on your employer and how this transfer will benefit the company.
Job Transfer Request Email Example
Here's an example of a letter or email message used to apply for a transfer to another position at the company where you work. Download the job transfer request letter template (compatible with Google Docs and Word Online) to use as a starting point for your own request.
Job Transfer Request Letter Example (Text Version)
Subject: Application for Assistant Manager
Dear Ms. Lee,
I was very interested when I saw the posting for the position of Assistant Manager. I would like to respectfully submit my resume for your consideration.
I believe that my experience here at ABC Company makes me an excellent candidate for the position. I have been with the company for 5 years, and have worked in several different capacities (List). The skills I have gained in these positions over the years, and my intimate knowledge of the systems and procedures at ABC, I believe, will be a unique asset in the position of Assistant Manager.
The work environment at ABC is exciting and challenging to me, and I believe that I have made many valuable contributions to the (List Name(s) of) Department(s). (If applicable, list accomplishments). I have learned a lot from the people I have had the pleasure of working with, and look forward to growing in my professional career here.
Thank you for your time and consideration for this position. I look forward to hearing from you.