Different Resignation Sample Letters

If you've decided to leave your current job behind but aren't sure how to resign, use the sample letters in this overview as guidance. Professionals are on the move all the time. They spot opportunities and grab them before others do. The tech industry, in particular, sees talent come and go, so writing a resignation letter is very common in this field.

As you move up the career latter, never miss out on opportunities to build relationships and keep in contact with strategic partners. The benefits of building and maintaining your network are undeniable. And when you move to a new position, craft a resignation letter that is professional and polite and that allows for future contact with your boss or senior colleagues.

After all, you might need a reference or recommendation letter from them. Moreover, they have valuable connections in your field and will make a useful addition to your network. Resignations aren't always amicable, but when possible, try to preserve the relationship, which a well-written resignation letter can do.

Resignation Letter Essentials

Letter of resignation
ra-photos/Getty Images

The letter should include:

  • The date of writing

  • The name of the appropriate manager or department

  • The name of your position

  • Your final day of work

Resignation letters can also state:

  • a reason for leaving

  • a forwarding address

  • a willingness to help with the transition

  • an expression of thanks for the opportunity

Don't use a resignation letter to vent your frustrations with the company. You’ll regret it if you need to approach the company at a later date but your letter has caused bitterness and indifference.

A General Resignation Letter

This is a straightforward letter that covers the essentials, such as an offer to help with the transition process. It includes an expression of gratitude to the company, and it acts as a neutral end to the working relationship. It’s advisable to speak to your boss beforehand about your intention to leave. A general resignation letter makes it official.

A Simple Resignation Letter

This letter informs the company that you are leaving and the effective date of resignation. It doesn't go into much detail. Use this letter for short-term positions or when you don't expect future contact.

Expressing Regret

This letter shows the decision to leave was not an easy one and extenuating circumstances prompted the move. It thanks the company and outlines the positive aspects experienced in the position. These include career development opportunities, learning and training, and mentorships. It leaves the door open for a possible return to the company.

The Detailed Resignation Letter

More information goes into this one because the resignation is a shock to the company, or you believe they deserve a detailed explanation. Besides the basics, give a reason for the decision and outline highlights of your time at the company. Offer to find or train a replacement if you’re able. This letter facilitates a cordial departure.

Unsatisfactory Working Conditions

If you leave the company because of a poor working environment, you could highlight negative conditions so they take corrective measures. In this resignation letter, state the reasons for leaving while maintaining a professional tone. Unsatisfactory working conditions force people to resign when they don’t have an alternative choice. Some express this sentiment in the letter.

Resignation Letters With Notice

A job contract usually stipulates a notice period. If it doesn't, two weeks is adequate. Offer to complete outstanding work or to train a replacement before you leave.

Resignation Letters Without Notice

Leaving without advanced warning has serious repercussions, so prepare for the consequences. If you can't avoid an immediate resignation, express regret and thank the company. A reason for the sudden departure helps too. It's an inconvenience to them, so don't expect a warm response. The resignation letter should salvage the relationship if possible or, at least, calm their frustrations.

Continued Responsibilities

If you're strongly linked to a project at the company you're leaving, you'll have additional responsibilities during the notice period to help your employer have a seamless transition. Offer to train a replacement and provide helpful tips about the project, as this shows loyalty to your work, and it enhances your reputation. In industries that are well-networked, reputation can be everything.

Closing thoughts

Resignations are unpleasant, but a professional approach eases tension on both sides. They aren't always smooth experiences, and a resignation letter will affect the final impression you make. To whatever extent possible, try to make it a positive one.