Letter of Withdrawal Samples

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During your job search, you may find yourself in a situation where you need to withdraw your application. This can happen for many reasons, including: 

  • You accept another job
  • You need to relocate (for instance, because your spouse is being transferred out of town) 
  • A family member has become ill and you need to care for them
  • You realize the job isn't a good fit

Whatever the reason, the most professional thing to do in this event is to notify the employer with a letter of withdrawal promptly.

Why Withdraw Your Application 

People sometimes worry that withdrawing their application will burn a bridge with the company. In fact, if you are certain the job is not right for you, withdrawing your application is a favor to the company. It saves them time and effort and allows the company to focus on candidates who are still interested in the position. Employers would prefer to avoid making job offers that are rejected. The key to avoiding any soured relationship is to be polite and prompt with your withdrawal letter. 

What to Include in a Withdrawal Letter

In your letter, you don’t need to provide a reason for withdrawing your application. You are simply letting them know that you no longer wish to be considered for the position. If you decide to include a reason, keep it positive. If the job just isn’t a good fit, you can say so without implying anything negative about the company or their staff.

You should send the letter as soon as you know that you are no longer interested in pursuing the job, to allow the hiring manager to focus on viable candidates.

How to Format the Letter or Email Message

If you send your letter via postal service, you should format it as you would any professional business correspondence. Begin with your contact information, followed by the date and the employer contact information. Your letter should begin with a polite salutation, and then express the reason you are writing.

Thank them for the time they have spent considering you for the position, and then use a professional closing.

When you send your letter of withdrawal via email, you don’t need to include the employer’s contact information. The subject line should include your name and “Withdraw Application.” Begin the letter with your salutation followed by a paragraph (or two) stating your intention to withdraw your application from consideration, and thanking them for their time.

Close with your name and contact information.

Letter of Withdrawal

This is a resignation letter example. Download the resignation letter template (compatible with Google Docs and Word Online) or see below for more examples.

Screenshot of a letter of withdrawal sample
©TheBalance 2018

Take a look at our sample letters of withdrawal to get ideas about what to say when you need to remove yourself from consideration for a job.

Letter of Withdrawal Examples Sample #1 (Text Version)

Fredrick Applicant
123 Main Street
Anytown, CA 12345

September 1, 2018

Kendra Lee
Acme Electronics
10 Miles Road
Stanford, NC 11289

Dear Ms. Lee:

Thank you very much for considering me for the position of Job Title with Company Name. However, I would like to withdraw my application for the job.

I sincerely appreciate you taking the time to interview me and to share information on the opportunity and your company.

Again, thank you for your consideration and the time you shared.

Frederick Applicant (signature hard copy)

Frederick Applicant

Letter of Withdrawal Examples Sample #2 (Text Version)

Subject: Firstname Lastname - Withdraw Application

Dear Mr. Jones,

I sincerely appreciate your consideration for the account manager position with your firm. I regret to inform you that I must withdraw my application for the job. My husband has received an attractive promotion with his company that will require relocation to another state, and we will be moving at the end of the summer.

Thank you for the time you spent reviewing my qualifications and meeting with me.

Best regards,

Firstname Lastname

Letter of Withdrawal Examples Sample #3 (Text Version)

Subject: Firstname Lastname - Withdraw Application

Dear Ms. Smith: 

Thank you for meeting with me last week to discuss the role of the marketing department. I enjoyed our conversation and was so intrigued by the projects that are in the works at XYZ company. 

I'm writing today to withdraw myself from consideration for the position, however, since I was offered a role at another company and accepted the job offer. 

Thank you again for your time and consideration. 


Firstname Lastname