The job offer letter is provided to the candidate you have selected for the position. Most frequently, the candidate and the organization have verbally negotiated the conditions of hire and the job offer letter confirms the verbal agreements.
Generally, the candidate has indicated that he or she will accept the position, under the stated terms, prior to the final drafting of the letter. Do regard the position acceptance as tentative, however, until the offer letter, and the confidentiality agreement, if you use one, are signed.
Sample Job Offer Letter for a Mid-Career Candidate
The following job offer letter uses standard categories that cover most mid-career positions including manager, engineer, staff accountant, controller, network administrator, supervisor, and HR Generalist.
While the mid-career professional does make an effort to negotiate more working conditions than the early career professional, the negotiation bears little resemblance, generally, to the executive (Director, Vice President, CEO, CFO) negotiation. Executive contracts are often far more lengthy as the agreements reached can cover everything from compensation, moving expenses, and signing bonuses to millions of dollars in severance packages.
The mid-career professional will negotiate frequently for $5-$10,000 additional base salary; three weeks of vacation time; partial or complete relocation expenses; bonus eligibility; the amount of tuition reimbursement available; and a later start date to enable days off between jobs.
Consult your employment law attorney about any job offer more complicated or more extensive than this sample:
City, State, Zip
It is my pleasure to extend the following offer of employment to you on behalf of (Company Name). This offer is contingent upon your passing our mandatory drug screen, our receipt of your college transcripts, and, as the employer. name any other contingencies you may wish to state.
Reporting Relationship: The position will report to (Name and Title):
Job Description is attached.
Base Salary: Will be paid in bi-weekly installments of $_________, which is equivalent to $_______ on an annual basis, and subject to deductions for taxes and other withholdings as required by law or the policies of the company.
Bonus (or Commission) Potential: Effective upon satisfactory completion of the first 90 days of employment, and based upon the goals and objectives agreed to in the performance development planning process with your manager, you may be eligible for a bonus. The bonus plan for this year and beyond, should such a plan exist, will be based on the formula determined by the company for that year.
Non-Compete Agreement: Our standard non-compete agreement must be signed prior to your start date.
Benefits: The current, standard company health, life, disability and dental insurance coverage are generally supplied per company policy. Eligibility for other benefits, including the 401(k) and tuition reimbursement, will generally take place per company policy. The amount of employee-required contribution to the employee benefit plans is determined annually.
Vacation and Personal Emergency Time Off: Vacation is accrued at x.xx hours per pay period, which is equivalent to two weeks on an annual basis. Personal days are generally accrued per company policy.
Tuition Reimbursement: Mid-career professionals will often negotiate for additional reimbursement as they pursue business or other degrees.
Relocation Expenses: Spell out any moving or other transition expenses the company will pay.
Start Date: _________________________________________________
Car/Phone/Travel Expenses: Normal and reasonable expenses will be reimbursed on a monthly basis per company policy.
Your employment with (Company Name) is at-will and either party can terminate the relationship at any time with or without cause and with or without notice.
You acknowledge that this offer letter, (along with the final form of any referenced documents such as the job description), represents the entire agreement between you and (Company Name) and that no verbal or written agreements, promises or representations that are not specifically stated in this offer, are or will be binding upon (Company Name).
If you are in agreement with the above outline, please sign below. This offer is in effect for five business days.
(For the Company: Name)
Disclaimer: Please note that the information provided, while authoritative, is not guaranteed for accuracy and legality. The site is read by a world-wide audience and employment laws and regulations vary from state to state and country to country. Please seek legal assistance, or assistance from State, Federal, or International governmental resources, to make certain your legal interpretation and decisions are correct for your location. This information is for guidance, ideas, and assistance.