Moving On Congratulations Letter Examples

Woman at home at desk with computer and telephone
••• Westend61 / Getty Images

When someone is moving on, either to a new job or upon a new personal path like retirement, it's always a good idea to send a congratulations letter or note. It's a kind way to show the individual that you're impressed with their success and will miss them when they’re gone. It also lays a good groundwork for maintaining communications and retaining them in your professional network.

Composing the Letter

Consider sending a handwritten note instead of a quick email or LinkedIn message. It is becoming more and more rare for people to communicate through “snail mail,” and so handwritten notes or purchased “Congratulations” cards make an extra-special impression. Receiving a card will show the recipient that you took an extra effort to personally recognize their accomplishment.

Use these sample congratulations letters as a starting point for your own note to send or email to a person who is moving on to a new position.

Also see below for an example of a letter to congratulate someone who is relocating.

Congratulations Letter Example (New Job)

Dear Maureen,

I was so glad to hear that you were offered and have accepted the Director position at the Sunshine House. You have done a super job at the Hosta Foundation, but I know you've felt ready to move on for some time.

I'm glad that you found something that will keep you in town so that we can still see each other occasionally. You were fortunate that the Sunshine House opportunity came along now – and they will be very, very lucky to have you.

Congratulations on this terrific change!



Congratulations Letter Example (Retirement)

Dear Joseph,

It was with much sadness for us but joy for you that I learned that you will be retiring from teaching at the end of the school year. It’s been such a pleasure to work side-by-side with you for the past five years. Your mentorship was invaluable to me when I was first hired, and I know that I’ve become a much better teacher by observing and following the example you set each day in inspiring your students.

My fourth-graders (and their parents) have already expressed their disappointment that they won’t have the chance to be in your class next year – and I know that our football team will miss your leadership as an enthusiastic and motivational coach.

I hope the years ahead are filled with wonderful new adventures for you, Anne, your kids, and your new grandchild. Congratulations on your retirement – and thanks again for the advice and support you’ve given me over the years.  

Onward and upward,


Email Moving On Message (New Job)

If you are sending an email message, the subject line of the message can simply say “Congratulations”:

Subject Line: Congratulations on the New Position!

Dear Lewis,

Sorry as I am to see you leave us, I was thrilled to hear that you secured your “dream job” at ABC Company. You’ve worked hard to prepare yourself to take this next career step, and I know that you will surpass all expectations in your new position.

Thanks for offering to help us during the transition to your successor. It is going to be difficult to fill your shoes, but it’s a relief to know that you’re willing to help train our new hire during their onboarding period.

Again – I wish you all success in your new job! Please keep in touch and let us know how you’re doing.

Best regards,


Sample Relocation Congratulations Letter

Use this sample congratulations letter to send or email to a person who is relocating.

Subject Line: Congratulations on Your Move

Dear Kelly,

Congratulations on moving on to your next venture. I know you've been hoping to move back out West for some time in order to be nearer to your family, and I'm glad that a position opened up for you that is a great next step in your career.

We'll miss you here in the office, but we wish you all the best.

Good luck for a smooth transition, and success in your new position. Please keep in touch – we will all be eager to hear about your new adventures in California.