Moving On Congratulations Letter Examples

Woman at home at desk with computer and telephone
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When someone is moving on, either to a new job or upon a new personal path like retirement, it's always a good idea to send a congratulations letter or note. It's a kind way to show the individual that you're impressed with their success and will miss them when they’re gone. It also lays a good groundwork for maintaining communications and retaining them in your professional network.

Composing the Letter

Consider sending a handwritten note instead of a quick email or LinkedIn message. It is becoming more and more rare for people to communicate through “snail mail,” and so handwritten notes or purchased “Congratulations” cards make an extra-special impression. Receiving a card will show the recipient that you took an extra effort to personally recognize their accomplishment.

Use these sample congratulations letters as a starting point for your own note to send or email to a person who is moving on to a new position.

Also see below for an example of a letter to congratulate someone who is relocating.

Congratulations Letter Example (New Job)

This is an example of a congratulations letter. Download the congratulations letter template (compatible with Google Docs and Word Online) or see below for more examples.

Screenshot of a congratulations letter example
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Download the Word Template

Congratulations Letter Example (New Job) (Text Version)

Beth Jones

123 Main Street

Anytown, CA 12345

555-555-5555

beth.jones@email.com

September 1, 2018

Georgia Lee

Director

Sunshine House

123 Business Rd.

Business City, NY 54321

Dear Georgia,

I was so glad to hear that you were offered and have accepted the Director position at the Sunshine House. You have done a super job at the Hosta Foundation, but I know you've felt ready to move on for some time.

I'm glad that you found something that will keep you in town so that we can still see each other occasionally. You were fortunate that the Sunshine House opportunity came along now – and they will be very, very lucky to have you.

Congratulations on this terrific change!

Fondly,

Beth

Congratulations Letter Example (Retirement)

Susan Rodriguez

123 Main Street

Anytown, CA 12345

555-555-5555

susan.rodriguez@email.com

September 1, 2018

Marvin Lee

Principal

Sunny Middle School

123 Business Rd.

Business City, NY 54321

Dear Marvin,

It was with much sadness for us but joy for you that I learned that you will be retiring from teaching at the end of the school year. It’s been such a pleasure to work side-by-side with you for the past five years. Your mentorship was invaluable to me when I was first hired, and I know that I’ve become a much better teacher by observing and following the example you set each day in inspiring your students.

My fourth-graders (and their parents) have already expressed their disappointment that they won’t have the chance to be in your class next year – and I know that our football team will miss your leadership as an enthusiastic and motivational coach.

I hope the years ahead are filled with wonderful new adventures for you, Anne, your kids, and your new grandchild. Congratulations on your retirement – and thanks again for the advice and support you’ve given me over the years.

Onward and upward,

Susan

Moving on Message (New Job)

Jim Lau

123 Main Street

Anytown, CA 12345

555-555-5555

jim.lau@email.com

September 1, 2018

Rick Lee

Director

Acme Marketing

123 Business Rd.

Business City, NY 54321

Dear Rick,

Sorry as I am to see you leave us, I was thrilled to hear that you secured your “dream job” at Acme Rental. You’ve worked hard to prepare yourself to take this next career step, and I know that you will surpass all expectations in your new position.

Thanks for offering to help us during the transition to your successor. It is going to be difficult to fill your shoes, but it’s a relief to know that you’re willing to help train our new hire during their onboarding period.

Again – I wish you all success in your new job! Please keep in touch and let us know how you’re doing.

Best regards,

Jim

Sample Relocation Congratulations Letter

Mark Jones

123 Main Street

Anytown, CA 12345

555-555-5555

mark.jones@email.com

September 1, 2018

Becky Lee

Sales Manager

Acme Sales

123 Business Rd.

Business City, NY 54321

Dear Becky,

Congratulations on moving on to your next venture. I know you've been hoping to move back out West for some time in order to be nearer to your family, and I'm glad that a position opened up for you that is a great next step in your career.

We'll miss you here in the office, but we wish you all the best.

Good luck for a smooth transition, and success in your new position. Please keep in touch – we will all be eager to hear about your new adventures in California.

Sincerely,

Mark