Top Ways to Overhaul Your Onboarding Process Using Software

Use onboarding software to bring new employees up to speed and fully integrated in your business more quickly.
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Onboarding software has dramatically reshaped how companies of all sizes can reduce the paperwork required to get a new hire ready to work and deliver training programs that are both highly customizable and affordable.

Onboarding software can help you increase your focus on your new hires by designing customized packages for each position in your organization while delivering automation of all the necessary hiring documentation.

Onboarding as a Lifejacket

Throwing new employees into a new job may seem like the best way for them to learn and adapt to the work environment. However, most positions in any industry require some degree of onboarding to become familiar with procedures and communication methods.

Your new employee may be able to figure things out for themselves, and they may even be proficient in the beginning tasks. However, as their tasks become more advanced, they may not be familiar with procedures that the rest of your company uses, hampering communication and project collaboration.

Onboarding teaches employees the way your company conducts business. Even highly experienced new employees can find themselves lost in a new environment.

An onboarding platform can help you organize training so that new employees don't feel as if they were dumped in the water before learning to swim.

Benefits of Automated Onboarding

Onboarding software gets rid of the stack of paperwork a new hire needs to fill out, further reducing the cost of hiring. All the necessary hiring documents can be accessed via a portal for the employee to work through. The software can auto-fill information through all of the documents once information is entered at the start of the process.

All information about the company can be made available, from handbooks to benefits. The employee can reference the documentation at will throughout the onboarding process, or afterward if they have questions.

New hire letters can be sent automatically, welcoming your new members to your company before they begin. The departments that the newly acquired members will be joining can be notified of their new teammates.

While your new hire is filling out the necessary documents, the software can have all available training videos and presentations scheduled and waiting for them. As they work through the onboarding requirements, you can be notified of their progress.

Some onboarding platforms come with the ability to initiate backgrounds checks as soon as the employee signs consent.

The availability of information and the speed at which onboarding proceeds creates an opportunity for a company to save tremendous amounts of money on paper and time spent creating and conducting briefings and presentations.

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What to Look for in Onboarding Software

What should you look for in an onboarding and training software program?

Ease of Use

You want the program you choose to be simple to set up and manage, and you want your employees to feel comfortable using it.

One of the ways that onboarding software is cost-effective is that it doesn’t require IT experience to manage; a quality software is user-friendly enough for your human resources department to tackle. Also, most software companies will provide technical support should you need it.

Look for software that can easily implement existing company training materials. You want to be able to explore ways to optimize the program while getting employees used to the interface. The best software allows you to upload materials of multiple file types and convert them into a proper online training course.

Make Mobile a Priority in Your Onboarding Software

As a younger generation moves into the workplace, a greater population of your employees will practically live on their phones. Instead of forcing them into training programs that are desktop-centric, use this fact as an opportunity and make mobile compatibility a must-have for your onboarding.

Find software that will seamlessly convert materials for use on mobile devices. This allows your employees to train how they learn best and to take their training with them anywhere, at their desk or on their couch.

Analytics in Onboarding Software

Training is more effective if you have a way to measure its impact. A software program that makes ample use of analytics and data reports on employee progress is crucial. The strongest programs will make use of customized tests created by the software to best examine retention rates in your employees based on what they’re learning.

It is also necessary to use corresponding performance indicators to measure improvement. Making this data available on the employee end is vital as well so that your team can monitor their own progress and self-reflect.

Video Outshines Text in Onboarding Software

The proliferation of video in everyday life, from marketing to education, makes purchasing an onboarding software with video capabilities essential. The fact of the matter is that text only goes so far in the training process.

After a while of sifting through onboarding packets, employees lose interest and begin to zone out. Search for a package that allows you to create new training videos and edit them within the content management system, or that are compatible with external video content management systems. You should easily archive your videos, including tags that are searchable.

Videos that are searchable by audio is a major plus in onboarding software: searching a keyword will bring up instances within videos where the keyword is referenced.

Some Final Thoughts

It’s easy to overlook the onboarding process or write it off as something too costly for an organization of your size. Onboarding software and management systems are changing the game, and for something so vital as employee training, it pays to take a deeper look and maximize your worker efficiency.