Important QuickBooks Skills That Employers Value

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QuickBooks is one of the leading small business accounting software programs available. Mastering QuickBooks can help you get hired if you’re applying for a job in accounting, general office work, or for an administrative position. But what if someone else applies for the same position and you both know how to use QuickBooks?

Proficiency in a group of related skills will dramatically increase your chances of landing any job where knowledge of QuickBooks is required. Employers look for these abilities, in part as a way to understand how well you can use QuickBooks itself but also in relation to other aspects of the job.

What Are QuickBooks-Related Skills?

QuickBooks is accounting software used by bookkeepers and CPAs alike. It is simple to use, but it also has the potential to generate specific financial statements for sales forecasts, shareholders, investors, and tax filings. Additionally, it can track multiple loans, appreciation/depreciation on assets, inventory value, and more. Being able to use these advanced features demands greater hard and soft skills.

The list is not exhaustive, but it does explore some of the most important skills you’ll need to get a job that requires proficiency with QuickBooks.

Types of QuickBooks-Related Skills

Computer Literacy

QuickBooks is a computer program so you'll obviously have to know how to use a computer. Very few people know literally every detail of a complex software package like QuickBooks, but the more computer literate you are, the more easily you’ll be able to learn the ins and outs of the program. You'll be able to find a solution more quickly when something goes wrong.

  • Productivity Software
  • Cloud Backup Software
  • Email Management
  • Information Management
  • Data Entry
  • Reconciliating Accounts
  • Customizing Financial Reports
  • Point of Sale Systems
  • Operating Systems
  • Mobile Devices
  • Software Installation

Mathematical Literacy

QuickBooks is a bookkeeping program so it’s all about juggling numbers. While you won’t have to do much math on your own because QuickBooks includes its own calculator function, you’ll be more likely to catch and fix problems if you have a strong sense of numbers and if you know what the answers should be.

Anyone can make a typo and enter erroneous information, and it's possible that your employer might also give you incorrectly recorded figures. The important thing is that you're familiar enough with the complex mathematical formula the program will be using that you'll notice if the numbers going in weren't accurate in the first place.

  • Attention to Detail
  • Numeracy
  • Auditing
  • Financial Calculators
  • Spreadsheet Formulas and Functions


QuickBooks makes accounting easier, but having a background in accounting still helps a lot. After all, a computer program can only do what it’s told, but a human accountant knows what to tell the program to do and why.

  • 1099/Independent Contractors
  • Accounts Payable
  • Accounts Receivable
  • Balance Reporting
  • Balance Sheets
  • T Accounts
  • Financial Statements
  • General Ledger
  • Payroll Processing
  • Payroll Taxes and Liabilities
  • Tax Filing
  • Year End Statements
  • Quarterly Statements

Deductive Reasoning

The better you understand your employer and your role within the company, the more helpful you’ll be, and being helpful translates directly into greater job security for you. All businesses and most organizations require some kind of bookkeeping to keep them running, so your career might take you through a wide variety of companies. Most of them will have nothing in common except money, so no matter how proficient you are in bookkeeping, you might find yourself with a new employer in a line of business you know nothing about.

Deductive reasoning will help you get up to speed quickly.

  • Logic
  • Identifying Causation
  • Predicting Outcomes
  • Problem Solving
  • Forecasting
  • Intuition


Nobody works with just computers and numbers. You'll also have to be able to work with human beings, and that means you'll need excellent communication skills. Strong verbal communication skills will help you ask questions and understand your duties, and they will help you get along with your coworkers. Strong written communication skills will help you properly document your work and give you a more professional appearance in emails.

  • Active Listening
  • Oral Communication
  • Written Communication
  • Presentation
  • Paraphrasing
  • Training

More QuickBooks-Related Skills

  • Bank Deposits
  • Bank Feeds
  • Billing/Invoicing
  • Bookkeeping
  • Cash Flow
  • Chart of Accounts
  • Checks
  • Credit Card Processing
  • Direct Deposit
  • Tracking Expenses
  • Estimates
  • Inventory Management
  • W2/Payroll
  • Processing Payments
  • Purchase Orders
  • Record Cash Receipts
  • Record Keeping
  • Sales Tax
  • Statements
  • Tax Forms
  • Tax Reporting
  • Troubleshooting
  • Vendors
  • Data Analytics
  • Statistics
  • Database Management
  • Customer Relationship Management (CRM) Software

How to Make Your Skills Stand Out

Add Relevant Skills to Your Resume: This list of QuickBooks-related skills can help guide you as to what you should include on your resume.

Highlight Skills in Your Cover Letter: Identify some of the skills listed above in your cover letter to motivate the employer to give your resume a careful look.

Use Skill Words in Your Job Interview: Come to your interview prepared to give examples of specific times when you've used each skill, as well as what kinds of tasks you can accomplish with QuickBooks.