Sample Recommendation Letters for a Promotion

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During the course of your career, you may be called upon to write a recommendation letter for a promotion for a colleague or employee. A positive endorsement can mean a lot to an applicant’s chances of gaining the promotion.

When you agree to write a letter for someone, make sure you can give them a glowing recommendation. Anything less can work against them.

What to Include in Your Letter

Your letter should begin with a polite salutation, followed by your purpose for writing. You will want to introduce yourself, and state in what capacity you have known the applicant.

Next, you should explain how the person’s work ethic and skill set make him or her a good choice for the promotion. Use specific examples to prove your points. Focus on times that the person has demonstrated leadership or maturity, to prove they are ready to handle the responsibility of a new position.

Try to match the person’s skills and abilities to the job they are applying for. You might ask the person for the job description as well as an updated resume so that you can focus on keywords that are used in the job listing.

In closing, you can offer to elaborate or answer any additional questions. Be sure to provide your contact information so that the hiring manager can easily reach you.

How to Use Letter Samples

It is a good idea to review recommendation letter and email examples before writing your own. Examples can help you see what kind of content you should include in your letter. Examples can also help you with the layout and format of your letter.

While examples, templates, and guidelines are a great starting point for your letter, you should always be flexible. Do be sure to take the time to personalize your letter, note or email message so it reflects your sincere appreciation and the reason why you are writing.

Sample Recommendation Letter for a Promotion

Your Firstname Lastname
Your Address
Your City, State Zip Code
Your Phone Number
Your Email Address

Date

Firstname Lastname
Title
Company
Address
City, State Zip Code

Dear Mr. Lastname,

I would like to recommend Lucy Crumb for the position of Marketing Manager at CDE Company. Lucy has worked in the Marketing department for three years, and when I came on board last year, I immediately recognized her as the person to ask when I had a question. She is a natural leader, and her organizational skills are exceptional.

Lucy’s ability to plan a strategy, and make sure that it’s implemented accurately and quickly have contributed immensely to the recent successes in our department. In fact, she was the team leader on two of our most recent, successful projects.

She is creative and hard-working, and often helps out colleagues on other projects. I believe the department would continue to thrive and grow with Lucy as Marketing Manager. Her knowledge of the industry and her experience with the company make her an excellent candidate for promotion.

Please let me know if I can offer additional information.

Sincerely,

Signature (hard copy letter)

Firstname Lastname

Sample Email Promotion Reference Letter

Subject: John Smith - Recommendation for Promotion

Dear Katherine Blue,

I have worked closely with John Smith for the past several years while he has been employed as the Marketing Assistant in the Communications Office. I have been consistently impressed by both John's attitude towards his work and his performance on the job. I am confident that he would make an ideal Marketing Manager for the company.

John possesses solid writing skills which have enabled him to compose quality correspondence and publications. He has even taken on additional writing responsibilities. He asked to take charge of our weekly newsletter, and since doing so, our office has praised his well-edited, thoughtful letters.

John is a tremendous asset to our office, and his expertise, the experience he has gained on the job, and the continuing professional development classes he has participated in making him a prime candidate for promotion.

I recommend him for a promotion without reservation. Please let me know if you need further information.

Jane Doe
Title
Phone
Email