Rejection Letter Sample for Unsuccessful Applicants

Sending a rejection letter makes a good impression on applicants

This illustration depicts a scenario of a rejection letter being sent to a job applicant.

Theresa Chiechi © The Balance

Many employers skip sending a rejection letter to unsuccessful job applicants who they haven't interviewed, but sending a letter is a courtesy and can emphasize your position as an employer of choice. Your reputation, built one candidate at a time, is critical to your ongoing ability to attract the best and most skilled talent to your firm. Don't make a lasting bad impression.

Your rejection letter should be straight-forward and officially notify an applicant of their status.

Rejection Letter Sample for Unsuccessful Applications

This is a rejection letter example for unsuccessful applications. Download the rejection letter template (compatible with Google Docs and Word Online) or see below for more examples.

Screenshot of a rejection letter sample for unsuccessful applications
©TheBalance 2018

Rejection Letter Sample for Unsuccessful Applications (Text Version)

September 1, 2018

Thomas Rodriguez
123 Main Street
Anytown, CA 1234

Dear Thomas,

We appreciate that you took the time to apply for the position of (name of position) with our company. We received applications from many people. After reviewing your submitted application materials, we have decided that we will not offer you an interview.

We appreciate that you are interested in our company. Please do apply again in the future should you see a job posting for which you qualify. Again, thank you for applying. We wish you all the best.


Bill Lee (Human Resources Staff Signature)

Bill Lee (Human Resources Staff Name)

More Related to the Rejection Letter Sample

Remember that the rejection letter is your last opportunity to build a relationship with the applicant. A rejection letter following this format should cause the applicant to think favorably of your company.

Your reputation as an employer is affected by this applicant's opinion and the opinions of the people who hear this applicant's opinion.

Don't ever believe that sending a rejection letter is unimportant for your reputation as a potential employer for desirable employees.

Susan Heathfield is not an attorney, and the content on the site is not guaranteed for accuracy and legality and is not to be construed as legal advice. Employment laws and regulations vary from state to state and country to country, so the site cannot be definitive on all of them for your workplace. When in doubt, always seek legal counsel or assistance from State, Federal, or International governmental resources, to make certain your legal interpretation and decisions are correct. The information on this site is for guidance, ideas, and assistance only.