Rejection Letter Samples to Email to Job Applicants

Use This Sample, Simple Email Rejection Letter for Job Applicants Not Selected

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Job applicants who are not selected for an interview deserve a rejection letter. As a job applicant, nothing is worse than hearing nothing from a prospective employer. Here are several sample job applicant rejection letters for the people you don't select for a job interview. Use these sample job applicant rejection letter emails as a template to develop your own job applicant rejection letters.

Face it, for every job you post; you will receive more applications than you can handle. Responding to all of these job applicants is time-consuming. But your emailed response marks you as a desirable employer of choice. Your email rejection letter encourages a potential employee to apply again when you post a position for which the applicant may qualify.

Use these job applicant rejection letters to notify job applicants that they have not been selected for an interview. It allows your job applicants to move on. Since many of these applications arrive in email, a job applicant rejection letter via email is acceptable.

First Sample Applicant Rejection Email


Name of Applicant
Applicant's Address
City, State, Zip Code

Dear (Applicant's Name):

Thank you for your application for the position of shipping coordinator at DLT Industries. As you can imagine, we received a large number of applications. I am sorry to inform you that you have not been selected for an interview for this position.

The DLT selection committee thanks you for the time you invested in applying for the shipping coordinator position. We encourage you to apply for future openings for which you qualify.

Best wishes for a successful job search. Thank you, again, for your interest in our company.


Real Person's Name and Signature

Example: HR Director for the DLT Employee Selection Team

Second Sample Applicant Rejection Email


Name of Applicant
Applicant's Address
City, State, Zip Code

Dear (Applicant's Name):

The response from applicants to our posted office manager position at Kohl's was overwhelming with many of the applicants seemingly qualified for the job. Thus, we are unable to interview all of the applicants who sent in their resumes.

You did not make the cut for those applicants we are inviting in for a job interview. The number of applications we received makes it impossible for us to speak with everyone.

The purpose of this email is to let you know that you were not selected for an interview. We also want to extend every hope that your job search will end successfully shortly for you.

You are encouraged by our selection committee to apply again for openings for which you qualify in the future. We appreciate that you took the time to apply.


HR Manager's Name

On behalf of the Employee Selection Committee

More About Sample Candidate Rejection Letters

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