Rejection Letters

Man looking at letters
••• Rejection Letters Are Disheartening. Gianni Diliberto/fStop/Getty Images

Applicant Rejection Letters Make You Stand Out as an Employer

Do you use applicant rejection letters? You do if you are earning a reputation as an employer of choice. Here are sample rejection letters for the applicants who did not get the job. Use these sample rejection letters to develop your own letters to politely and kindly turn a candidate down.


The following is a sample rejection letter for a candidate who did not appear to be a good fit for the open position or for your company.

Candidate Rejection Letter Sample


Name of Applicant


Applicant's Address

Dear (Applicant Name):

We interviewed a number of candidates for the (Name of Job) position, and we have determined that another candidate is the most qualified for the requirements of our opening. This letter is to let you know that you have not been selected for the position.

Thank you for taking the time to come to (Company Name) to meet our interview team. The team enjoyed meeting you and our discussions.

We wish you success with your job search and in the future. Thank you for your interest in our organization.


Real Person's Name and Signature

Example: HR Director for the Employee Selection Team

Human Resources Sample Letters

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Standard Application Acknowledgement Letter

    More About Sample Candidate Rejection Letters

    Letters for Successful Candidates

    What if the candidate you are contacting was successful in his or her application? Following are sample job offer letters to let the candidate know the good news.

    Sample Job Offer Letters