When you accept a new job, there are a few things you have to do at your soon-to-be-former employer to tie up loose ends. Typically, these include giving two weeks notice, writing your resignation letter, and perhaps participating in an exit interview. But the very last thing you must do before you turn in your lanyard and head out the door is say goodbye to your co-workers.
Usually, this means sending a farewell email, thanking everyone for the opportunity to work together, and inviting them to keep in touch. Depending on your company culture, you might opt to send handwritten notes instead.
Whichever method you choose, it’s essential to say goodbye.
Skip this step, and you may leave your former colleagues feeling snubbed – not the way to leave a positive last impression and ensure a good reference later on.
Tips for Writing a Resignation Announcement Letter
Along with helping make your departure from a company a smooth one, a farewell letter is a good way to give co-workers your personal contact information. (Remember, they won't be able to use your work email once you're gone!)
This makes it easier to build your network — not only can you share your personal email address, but you can also seize the moment and connect with people on LinkedIn if you haven't already.
Here are some tips for writing a resignation announcement email that will leave co-workers with a positive impression:
- Keep it professional: This is not the time to complain about co-workers or the company. Keep it upbeat and classy. (In general, it's a wise idea to avoid any jokes that could be taken the wrong way in your goodbye note.)
- Include your contact information: Make sure you include a professional-looking email address (no funny nicknames or off-color handles, please). Consider providing your LinkedIn URL.
- Be brief: No need to write a lengthy note. The essential information to include is your last day, your personal contact information, and some warm sentiments. If you want, you can also include where you'll be working next.
- Send individual notes if you can: Along with sending a group or team-wide message, consider writing personal notes to anyone you had a close relationship with. While an email is always good, it can be nice to send a handwritten note. (In some industries, like publishing, handwritten goodbye letters are very common.)
- Mimic others: While handwritten cards may be the norm in print publishing, they're unusual in other industries. It's always wise to send a farewell message that echoes what others at the company have sent. If resignation announcements are typically business-like, stick with that format. If people use them to share anecdotes, include one yourself.
- If appropriate, send a resignation announcement to customers or clients: Depending on your position and industry, it may be appropriate for you to inform clients or customers of your departure. Check with your manager before doing so.
Resignation Announcement Examples
Use these resignation announcement letters and messages to let co-workers know that you are resigning from your job. When time permits, send a personalized email message to each person that you worked closely with, rather than a mass mailing.
Be sure to include your contact information, so the recipients of your message can keep in touch.
Sample Email Resignation Announcement to a Co-Worker
Subject Line: Resignation Announcement - Samantha Smith
I wanted to let you know that I am leaving my position here at ABC Corporation. I will be starting a new position at XYZ Company next month.
I sincerely appreciate having had the opportunity to work with you and have enjoyed my time at the company.
Thank you for the support, guidance, and encouragement you have provided me during my time at ABC. Even though I will miss my colleagues and the company, I am looking forward to the challenges of my position and to starting a new phase of my career.
Please do keep in touch. I can be reached on LinkedIn (LinkedIn.com/SamanthaSmith), my personal email address (firstname.lastname@example.org) or via my cell phone, 555-121-2222.
Thanks again for everything.
Sample Email Resignation Announcement to a Group of Co-Workers
Subject Line: Tanisha's Last Day
Dear Development Team,
Next Thursday, April 27, will be my last day at ABC Company. I've accepted a position at XYZ Company, which is a transition to the nonprofit space. I have such mixed emotions writing this message: While I'm excited about my next step, I'll miss all of you so much.
You've made my time here at ABC Company so rewarding! How could I have gotten through the pizza-fueled late nights coding without you? It's been a pleasure working with each and every one of you, and I hope we can continue to keep in touch.
You can connect with me on LinkedIn, or please keep in touch over email: email@example.com.
Thanks again for a wonderful two years working at ABC.
Sample Handwritten Resignation Note to a Co-Worker
July 20, 2020
I wanted to send you a personal note to let you know that I’ll be leaving Alpha on July 31st to take a full-time position at Zeta Group.
I also wanted to say thank you for your guidance and support during my internship at Alpha. I’ve learned so much from you about content strategy and development. Plus, it was so much fun working together to solve puzzles and make good content great.
I hope you’ll stay in touch. I’d love to get coffee sometime when the dust settles and catch up. My email is firstname.lastname@example.org, and my phone number is 555-555-5555.