An Example of a Resignation Announcement to Colleagues

Businessman leaving office with box of personal items
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Use this resignation announcement letter to let co-workers know that you are resigning from your job. When time permits send a personalized email message to each person that you worked closely with, rather than a mass mailing.

Be sure to include your contact information, so the recipients of your message can keep in touch.

Sample Resignation Announcement to a Co-Worker

Subject Line: Resignation Announcement - Samantha Smith

Dear John,

I wanted to let you know that I am leaving my position here at ABC Corporation. I will be starting a new position at XYZ Company next month.

I sincerely appreciate having had the opportunity to work with you and have enjoyed my time at the company.

Thank you for the support, guidance, and encouragement you have provided me during my time at ABC. Even though I will miss my colleagues and the company, I am looking forward to the challenges of my position and to starting a new phase of my career.

Please do keep in touch. I can be reached on LinkedIn (, my personal email address ( or via my cell phone, 555-121-2222.

Thanks again for everything.

Best Regards,


Sample Resignation Announcement to a Group of Co-Workers

Subject Line: Tanisha's Last Day

Dear Development Team,

Next Thursday, April 27, will be my last day at ABC Company. I've accepted a position at XYZ Company, which is a transition to the nonprofit space. I have such mixed emotions writing this message: While I'm excited for my next step, I'll miss all of you so much.

You've made my time here at ABC Company so rewarding! How could I have gotten through the pizza-fueled late nights coding without you? It's been a pleasure working with each and every one of you and I hope we can continue to keep in touch.

You can connect with me on LinkedIn or please keep in touch over email:

Thanks again for a wonderful two years working at ABC.



Tips for Writing a Resignation Announcement Letter

Along with helping make your departure from a company a smooth one, a resignation letter is a good way to give co-workers your personal contact information. (Remember, they won't be able to use your work email once you're gone!)

This makes it easier to build your network — not only can you share your personal email address, but you can also seize the moment and connect with people on LinkedIn if you haven't already. Here are some tips for writing a resignation announcement email that will leave co-workers with a positive impression: 

  • Keep it professional: This is not the time to complain about co-workers or the company. Keep it upbeat and classy. (In general, it's a wise idea to avoid any jokes that could be taken the wrong way in your goodbye note.) 
  • Be brief: No need to write a lengthy note. The essential information to include is your last day, your personal contact information, and some warm sentiments. If you want, you can also include where you'll be working next.  
  • Send individual notes if you can: Along with sending a group or team-wide message, consider writing personal notes to anyone you had a close relationship with. While an email is always good, it can be nice to send a handwritten note. (In some industries, like publishing, handwritten goodbye letters are very common.)
  • Mimic others: While handwritten cards may be the norm in print publishing, they're unusual in other industries. It's always wise to send a farewell message that echoes what others at the company have sent. If resignation announcements are typically business-like, stick with that format. If people use them to share anecdotes, include one yourself. 
  • If appropriate, send a resignation announcement to customers or clients: Depending on your position and industry, it may be appropriate for you to inform clients or customers of your departure. Check with your manager before doing so. 

How to Say Goodbye

You have found a new job and you're ready to give two-weeks notice to your current employer. What's the best way to say goodbye? The first step is to let your boss know that you're resigning. Next, you will want to say farewell to your co-workers.