How to Give Notice at Work

Resignation Do's and Don'ts

Resigning from a job
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What's the best way to give notice when you're leaving your job? How should you resign from your job when it’s time to move on to a new position or to do something else with your life?

There are some things you should do, and other things you shouldn't do when you turn in your notice. There are good—and not so good—ways to resign, but it’s best to keep a cool head, keep it positive, and not burn your bridges. 

Leaving on a positive, rather than a negative, note will give you a better chance of getting a good employment reference if needed later.

The employee who resigns gracefully, gives two weeks' notice, writes a polite resignation letter, and thanks the employer for the opportunities they had during their tenure at the company will be appreciated even though he or she is moving on.

Resignation Do's and Don'ts

You want to quit. So, take a deep breath and plan ahead. Here's what you should (and what you shouldn't) do when resigning from your job.

resignation do's and don'ts

Catherine Song / The Balance

What to Do Before You Resign

Do Clean Up Your Computer. Even if you give notice, your employer may decide that you should be done right now, and you may be shown the door. Before you turn in your resignation, clean up your computer and other devices that belong to your employer. Delete personal files and email messages, but make sure you have the contact information for everyone you need to keep in touch with after you're gone.

Do Write a Resignation Letter. It's a good idea to write a formal resignation letter for your employment file, even if you resign via email or on the phone. You don't need to say much more than you're leaving and when your last day of work will be.

Review Resignation Letter Samples. If you're not sure what to say, review these resignation letter samples for just about every resignation scenario you can think of—from formal, to heartfelt, to relocation, returning to school, and other personal resignation situations. Or, take a look at the following sample resignation letter, sent by email, for inspiration. 

What Not to Do Before You Resign

Don't Put Anything Negative in Writing. Regardless of how much you hate your job, hate your boss, or hate the company, don't say it. Even if quitting is the best career move you've made up to this point, keep it to yourself.

Be Careful What You Say to Your Boss. It’s best to be careful with your words, so here's what to say when you quit your job. Also, review what not to say when you resign. Your resignation letter will be placed in your employment file, and it can come back to haunt you—even years after you have resigned. It honestly isn't worth venting.

If you've got issues at work, it's more appropriate to deal with them before you leave or let go of them since you're moving on.

What to Do When You Resign

Do Give Notice When Possible. Unless the situation is untenable, giving two weeks' notice is standard practice when resigning. There are some reasons when you could quit without notice, such as if you’ve been endangered or sexually harassed. But if those reasons don’t fit your current situation and you want to leave sooner, it's appropriate to ask if you can leave right away.

Get the Details. When you tell your manager or Human Resources Department that you're leaving, be sure to get the details on the employee benefits and salary you’re entitled to when you leave. Inquire about continuing health insurance coverage through COBRA (Consolidated Omnibus Budget Reconciliation Act) or through the government's Health Insurance Marketplace, collecting unused vacation and sick pay, and keeping, cashing in, or rolling over your 401(k) or another pension plan.

Do Offer to Help. If it's feasible, offer to help during the transition and afterward. The offer may not be accepted, but it will be appreciated.

Do Ask for a Reference. Ask your boss and colleagues if they would be willing to give you a reference. If they agree, ask them to write you a LinkedIn recommendation as well as be available via email or phone. You'll have the reference as part of your LinkedIn profile, which is great for your future job search endeavors.

What Not to Do When You Resign

Don't Be Negative. When talking about your resignation with co-workers, try to emphasize the positive and talk about how the company has benefited you, even though it's time to move on. There's no point in being negative—you're leaving, and you want to leave on good terms.

Don't Brag About Your New Job. Even if you just got the best job in the world, don't brag about it. Is there really any point in making your soon-to-be ex-colleagues feel bad that you're leaving? They'll miss you, and you've got a great job to go to so don’t boast about it.

Don't Forget to Say Goodbye. Before you leave, take the time to send a farewell message to co-workers and to let them know that you are moving on to a new position, starting a job search, retiring, or doing something else with your life. It's appropriate to send an email farewell message. Include your contact information, so that you can stay in touch. Here's more on how to say farewell to colleagues.

Review a Sample Resignation Letter

Subject Line: Resignation - Omar Robinson 

Dear Ms. Hayes, 

I'm writing today to let you know that I am resigning from my position as Marketing Coordinator at ABC Company. My last day will be in two weeks, on Friday, September 15. 

I'm grateful for all of your support and training during my three years at ABC Company, as well as your friendship. You've made each day brighter. I've learned so much thanks to you and everyone else on the marketing team. 

Please let me know how I can help during this transitional period. At the end of the month, I'll be starting a new position as Marketing Manager at XYZ Company, but you can always get in touch if questions come up. My personal email is omar.robinson@email.com and my phone number is (555) 555-5555. 

Thank you again. It's truly been a pleasure working with you, and I wish you and everyone at ABC Company all the best. 

Warmly, 

Omar Robinson 

Key Takeaways

  • Giving two weeks' notice is standard practice when resigning, unless there are circumstances where you can't stay for the duration.
  • Clean up your computer and other workplace devices before you give notice, so all your personal data is removed.
  • Write a formal resignation letter that states the last day you'll be working, even if you resign via email or phone.