There are as many reasons to quit your job as there are jobs to quit, but there’s nothing more satisfying than quitting one gig because a far better opportunity has presented itself. In a perfect world, every time we quit, it would be to take a job with higher pay, better benefits, and more room for advancement. But just because you’re quitting for the best possible reason doesn’t mean that the process is easy.
The standard rules apply: give proper notice, write a resignation letter, and quit with grace. Remember that your goal is not to burn bridges on your way out the door. You might need a letter of recommendation from your employer in the future. Even if you don’t, most industries are small worlds. There’s no reason to leave on a sour note.
Here’s how to write a resignation letter, when you’re quitting for a job with a better compensation package.
Resignation Letter Guidelines
There is a full list of resignation letter dos and don’ts, but these are the most important things to keep in mind:
Give the date of your last day in the office, but don’t get bogged down in other specifics. Details about which coworkers will cover your projects can be worked out with your manager afterward.
Be polite. Now is not the time to bad-mouth your colleagues or brag about your new job. Also, be gracious. Thank your manager for their guidance, and leave things on a positive note. Offer to help your coworkers wrap up projects or train your replacement.
Letter of Resignation for Better Pay Template
This is an example of a resignation letter due to receiving a better salary and benefits position. Download the resignation letter template (compatible with Google Docs and Word Online) or see below for more examples.
Letter of Resignation for Better Pay (Text Version)
123 Main Street
Anytown, CA 12345
September 1, 2018
Jane Lee Director, Human Resources
Acme Office Supplies
123 Business Rd.
Business City, NY 54321
Dear Ms. Jane Lee:
I am writing to notify you that I have accepted a position with an organization that is offering me better compensation and benefits than this company.
My last day of work will be in 30 days, on July 1st, 20XX.
Although I have greatly valued the opportunity to work with you, unfortunately, this is an opportunity I cannot turn down. I would be doing myself and my family a disservice to turn down an increased salary and a complete benefits package that includes paid vacation and sick time, and dental and vision insurance.
I do hope you understand my situation to take on this new position. Please accept my sincere thanks for all that you have done for me during my time working for you. I would be more than happy to assist in the transition period and welcome any questions you may have as you look for a replacement.
Thanks again for your understanding.
Your Signature (hard copy letter)
How to Send Your Resignation Letter Via Email
Fifteen years ago, sending a resignation letter by email might have been considered rude, like breaking up with someone via text messaging. Now, however, email communication is the standard.
Sending an email resignation letter also offers a few advantages that an old-fashioned hard copy doesn’t. It’s easier and less stressful than handing your supervisor a paper letter in person, and it also provides you with a record of your communication. Hopefully, your soon-to-be former boss isn’t petty enough to pretend that they never got your letter, but we’ve all had bad managers. Sometimes, it pays to be able to point to an email receipt or at least a digital trail.
Mostly, sending an email resignation letter is the same as sending a physical one. The subject line is important. Choose something that’s clear and to the point, for example, “Resignation – Your Name.” Don’t go with something vague like “Thank You” that could get scooped up by the company’s email filters. You don’t want to have an awkward conversation with your boss about why they need to search their spam folder.
Leave out the address headings. They’ll know who’s writing and where you’re writing from.
Keep your communication brief and to the point. Resignation letters, in general, should be fairly succinct (without veering into brusque). Email resignation letters should be even more concise. Readers tend to skim even important emails, so make yours easy to scan.