How to Resign by Letter When a Company Changes

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When changes in the company you work for become untenable and you need to quit, it's best to let your boss know with a gracious resignation letter. After all, a referral letter or recommendation from your boss can go a long way to getting that next job, so you don't want to burn any bridges. In your letter, focus not on how the company environment became bad for you but rather on the positive aspects of how your need to change companies will be good for your career.

What to Say in a Resignation Letter

When you formally resign with a written letter, there is some information you should always include:

  • The current date
  • The fact that you are officially resigning from your job position
  • The date of your anticipated last day of work
  • Your signature (whether hand-signed or an electronic signature)

Because you want to leave on good terms, you should give sufficient notice of your departure. Also, consider adding some of the following information:

  • Express appreciation for the opportunity of having worked there
  • Offer to leave instructions, notes, and passwords for your replacement
  • Offer to help out with finding and training your replacement

You also might want to include a reason for why you are leaving. Here is where it's important to stay positive and spin any negative results of the company's changes into opportunities to move on for your career or personal satisfaction:

  • Want to take on more responsibility and grow in a career
  • Want to have less responsibility 
  • Need a career change
  • Desire a shorter commute to work
  • Seek to improve work/life balance

What Not to Say

Especially if you're angling for that recommendation from your boss, don't trash the company. Don't speak negatively about your co-workers, and don't complain that the reorganization or other changes aren't going to work. Don't harp about the unbearable environment. After all, your boss still has to work there. And I don't need to tell you not to say these things on social media, either. Word gets around. Future employers look you up online. No one wants to hire a vindictive whiner.

Resignation Letter Example Because of Company Changes

Here is an example of resignation letter for an employee who is leaving because of organizational changes at the company.

Patricia Limbus
Strong Heel Packaging
777 Factory Dr.
Lander, WY 82520

Dear Ms. Limbus,

I am writing you to officially tender my resignation from Strong Heel Packaging as manager. I will be leaving in two weeks, on February 3, in accordance with my contract.

While I greatly appreciated my time with your company, recent changes in the departmental organization have changed my position at Strong Heel Packaging. I feel that it's best for my career in operations management to seek a position that supervises both factory management and production control.

Please let me know if I can be of assistance during this transition.


Signature (hard copy letter)

Cory Fisk