When changes in the company you work for become untenable and you need to quit, it's best to let your boss know with a gracious resignation letter. After all, a referral letter or recommendation from your boss can go a long way to getting that next job, so you don't want to burn any bridges. Your resignation letter will serve as one of your final impressions on your manager and may remain in your come file.
In your letter, do not focus on how the company environment became bad for you. Instead, stick to the positive, such as how your need to change companies will be good for your career.
Here's information on what to include in a resignation, writing tips, and examples to use as a starting point for your own resignation letter or email.
What to Write in a Resignation Letter
When you formally resign with a written letter, there is some information you should always include:
- The current date
- The fact that you are officially resigning from your job position
- The date of your anticipated last day of work
- Your signature (whether hand-signed or an electronic signature)
Because you want to leave on good terms, you should give sufficient notice of your departure. (Ideally, you will provide two weeks' notice). Also, consider adding some of the following information:
- Express appreciation for the opportunity of having worked there
- Offer to leave instructions, notes, and passwords for your replacement
- Offer to help out with finding and training your replacement
You also might want to include a reason for why you are leaving, but do note that you are not required to provide one. If you do share a reason for your resignation, it's important to stay positive and spin any negative results of the company's changes into opportunities to move on for your career or personal satisfaction.
Some possible explanations might be:
- Want to take on more responsibility and grow in a career
- Want to have less responsibility
- Need a career change
- Desire a shorter commute to work
- Seek to improve work/life balance
Fundamentally, your resignation letter needs to convey that you will no longer work at the company, as well as details on when you will leave. This information can help ease the transition, ensuring there's no miscommunication on what help you'll provide and when you'll be available.
What Not to Write in a Resignation Letter
Especially if you're angling for that recommendation from your boss, don't trash the company. Don't speak negatively about your co-workers, and don't complain that the reorganization or other changes aren't going to work. Don't harp about the unbearable environment. After all, your boss still has to work there.
And, of course, do not say these things on social media, either. Future employers could look you up online, and employers are hesitant to hire people who are critical of their workplace. Avoid gossiping with co-workers about your negative feelings about the company. Your comments could make their way back to your manager or future employers.
Once you've made the decision to move on, it's important to try to leave as graciously and diplomatically as possible.
Resignation Letter Example With a Reason
Here is an example of a resignation letter for an employee who is leaving because of organizational changes at the company.
Resignation Letter Sample Because of Company Changes
282 Highway 30
Lander, WY 82520
October 29, 2021
Strong Heel Packaging
777 Factory Dr.
Lander, WY 82520
Dear Ms. Limbus,
I am writing you to officially tender my resignation from Strong Heel Packaging as manager. I will be leaving in two weeks, on November 15, 2021, in accordance with my contract.
While I greatly appreciated my time with the company, recent changes in the departmental organization have changed my position at Strong Heel Packaging. I feel that it's best for my career in operations management to seek a position that supervises both factory management and production control.
Please let me know if I can be of assistance during this transition.
Signature (hard copy letter)
Sending an Email Resignation Message
When you're sending an email message to resign, be sure to include your name and the reason you're writing in the subject line of the message:
Subject: Corey Fisk - Resignation
More Resignation Letter Samples
You may interact with your boss on a daily basis, chatting in person, sending emails, and messaging through chat programs. A resignation letter, however, is more formal than those forms of communication.
Reviewing examples of resignation letters can help you see how to format your letter, as well as how to phrase your resignation. Browse through a variety of sample resignation letters, including ones sent over email and as hard copies, and letters providing a reason for departure, ranging from a family situation to a better opportunity.