Sample Resignation Letter With a Reason for Leaving
When the time comes to resign from your position, you’ll want to write a resignation letter that provides a valid reason for your departure in addition to thanking your employer for the opportunities you have enjoyed.
This is especially true if you’ve had the job for a long time, developed personal relationships, been given career development counseling and/or training, or become a respected team leader at the company. Here’s how to write a resignation letter including your reason for leaving.
In a work climate where people can be expected to change jobs far more frequently than they did in earlier generations, it’s important to maintain a positive and supportive network of professional references–which means that you should always leave an employer on a positive note, and do your best to maintain a cordial relationship with them in case you might need them to serve as a reference for you in the future.
A well-written letter of resignation will lay the groundwork for this ongoing professional relationship. Use the following resignation letter example as a model when you want to thank your employer and provide a reason for your resignation. Also see below for another example of a letter that states a career change as a reason for moving on.
Keep Your Reason Positive
These letters provide a format that you can and should customize to your own personal situation. There’s one caveat, however. Keep in mind that any time you provide a reason for resigning from a job, this reason needs to be positive and reflective of your personal desire for a career change.
Your letter should never, in any way, level criticism, blame your employer’s organization for your resignation, or explicitly compare the salary or benefits promised by a new employer to those they provided you as their employee. Even if you had issues with your employer, elevate the discourse and leave on good terms. It may be important in the future.
Letter of Resignation Example (For a New Position)
Your City, State Zip Code
Your Phone Number
City, State Zip Code
Dear Mr./Ms. Last Name:
The purpose of this letter is to announce my resignation from Company Name, effective two weeks from this date.
This was not an easy decision to make, on my part. The past ten years have been very rewarding. I've enjoyed working for you, observing how our production operations have expanded, and managing a very successful team dedicated to a quality manufactured product delivered on time.
I have accepted a position as VP, Manufacturing for Land Lubber Industries in Watertown, West Virginia. This opportunity gives me the chance to grow professionally and will allow us to relocate just a few miles from our families.
I wish you and the company all the best. I do hope our paths cross again in the future.
Your Signature (hard copy letter)
Your Typed Name
Letter of Resignation Example (Without New Position)
Your City, State Zip Code
Your Phone Number
Dr. John Smith
County Library System
101 Main Street
Small Town, State Zip Code
I would like to inform you that I am resigning from my position as Reference Librarian II for the County Library System. My last day with the library will be Saturday, June 30th.
Thank you for the professional and personal development you have assisted me with over the last five years. I consider just about everyone I have met here to be friends of mine now, and I will miss you all.
However, between my teaching load and writing work, my career has taken a different direction and I feel is time to move on to new opportunities and challenges.
Please let me know if I can help in any way to assist you in hiring and / or training my replacement before my departure.
Please keep in touch. I can be reached via email at email@example.com.
Leaving Your Job With Diplomacy
If you’re ready to leave your job, it’s important to take the right steps so you can end on a good note. For comprehensive tips for how to submit your resignation to an employer in as professional a manner as possible, review this article on how to quit a job.
Keep in mind there are some things you just shouldn’t do, such as bragging about your new job or putting anything negative in writing. Read these resignation do's and don'ts before you submit your resignation.
Before you write your resignation letter, think about how much information you want to include. Do you want to describe your new job or explain why you plan on leaving? Or do you want to keep your resignation letter short and sweet (or even maybe just send an email)? After you’ve given it some thought, you can look at these additional resignation letter samples and resignation letter writing tips in order to craft your best resignation letter.