How to Write a Resignation Letter for a Job Promotion

The Art of Resigning Gracefully and Gratefully

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It happens often enough, particularly early in someone's career. You take your first entry-level job with the intention of working your way up the corporate ladder. This first job is certainly not a position in which you want to spend the rest of your life — that's understood.

Then, a year or so into the job, it happens. A new door opens — exactly what you've been waiting for and working toward. Congratulations! Now, of course, you're faced with resigning from your current job with integrity. After all, that job is going to be there on your resume as you continue to advance in your career. You don't want to burn any bridges. 

Of course, it's possible that you've been promoted within your own company and this takes a lot of the awkwardness out of the situation. Otherwise, this example of a resignation letter example can help you notify your employer that you're resigning to pursue a job which is a promotion to a higher position.

Resignation Letter for a Promotion

Create your letter as you would any other business letter. This means setting it up professionally with the following information in this order and checking for any typos or grammatical errors. 

Resignation Letter Sample (Text Version)

Your Name
Your Address
Your City, State Zip Code
Your Phone Number
Your Email


City, State Zip Code

Dear Mr./Ms. Last Name:

I will be resigning from my job next month as Sales Manager at Noonan & Company in order to take on a new position. I was recently offered a position as V.P. of Sales for another company, and unfortunately, it's an offer that I cannot decline. The new job is the ideal next step in my professional development. 

It has been a been a pleasure working with you, and I am deeply grateful for all your assistance during my time at Noonan & Company. I learned a lot and I appreciate the time and effort you spent orienting me to a new job at a new company. 

Please do not hesitate to reach out to me if there's anything at all I can do for you, either during the remainder of my time here or in the months after. I would be happy to assist you in hiring a replacement or in selecting another employee for a promotion to my position. I will be available this month to meet with you at any time, or you can contact me at either 555-555-5555 or

Thanks so much for your understanding, and I hope that we can remain in touch as professionals in the future. 


Your Signature (hard copy letter)

Your Typed Name

What Your Letter Accomplishes 

You've pointed out the obvious — advancement is or should be, every employee's goal and you're taking advantage of an opportunity and your current employer can't fault you for this.

You've expressed your gratitude and offered your assistance. You've made it clear that it's not your intention to leave your current employer in the lurch. Perhaps most important, you've given a great deal of warning (roughly a month's time).

Finally, be sure to retain a copy so there's never any question about how you handled your exit from the company.