Sometimes your resignation brings you a sigh of relief, and you are counting your lucky stars to get out of your current job. Maybe you had an employer who was awful or coworkers who gossiped and slacked off on the job. Perhaps your job was so boring that, even trying as hard as you could, you were unable to make the daily grind more interesting.
Whatever your reason for wanting to quit, you'll want to keep your leave-taking professional. Your resignation letter should reflect a positive, optimistic, forward-looking spirit.
Don't blow possible future opportunities with a negative resignation. You never know where or when you could run into the people who witness your resignation and read your resignation letter. You want them to feel positive about you for the future. They could end up in your new company, at your new job, or affect whether you are hired or promoted in the future. You just never know, as life's career course is impossible to predict.
Consequently, keep your resignation positive and upbeat. Don't leave a negative impression with your resignation in your permanent personnel file. You can resign from your job in a positive manner. You won't regret putting a positive spin on your resignation from your job, even when you're just happy to get out of there.
Resist the temptation to send a resignation letter that says, "I'm outta here," or "Good luck, suckers." Both of these negative approaches were used by not-too-smart quitters in the past.
Resignation Letter Do's and Don'ts
Begin your resignation letter with a standard date, the name of the addressee, usually your direct manager or supervisor, and company address, just as you would any business letter. If you have personalized stationery, plan to print the resignation letter to fit your stationery.
If not, use a plain piece of quality white paper to print your resignation letter. Never write a resignation letter using your current employer's stationery. (Yes, it has happened—unfortunately.)
Your resignation letter, especially in the instance of an employer you'd like to forget, can be short and sweet. If there was something—anything—that you liked about your job, you can mention it. Make sure that you copy Human Resources for your file and to trigger all of the necessary employment ending events.
Also, a good policy is to sleep on your letter overnight before mailing it, to ensure that it is appropriate when you reread your resignation letter in the morning. Again, you can professionally resign without burning bridges. You'll be happy that you did, at some point in time.
Your Resignation Letter Sample
Name of Supervisor
City, State, Zip Code
Dear Name of Immediate Supervisor:
The purpose of this letter is to resign from my job at Smith Manufacturing. My last day with Smith is (two weeks from the date of the letter).
I am resigning from my job because I have accepted another position. My time with Smith has been a learning experience and I am sorry to be leaving coworkers whom I will miss.
Not wanting to leave you short-handed, please let me know what I can do to help you train my replacement. Or, let me know what I can do to help make the transition orderly.
Thank you for your help with this matter.
Copy to: Human Resources
Second Sample Resignation Letter
Here is a second sample letter from an employee who is happy to resign.
Name of Manager
City, State, Zip Code
Dear Immediate Manager,
This letter confirms that I am resigning from my job. As I mentioned in our meeting yesterday, I have been offered a promotional opportunity with another employer. I accepted a new position.
I've enjoyed working for you and believe that you made positive efforts to obtain promotional opportunities for me here at Champion. But, I am ready to expand my career progress and I don't see an opportunity for career growth coming here for me anytime soon.
I'll do whatever I can to help you make the transition to a new employee. I am even willing to take phone calls from my replacement. Let me know if there is anything that I can do to assist you.
My final day is April 30 so consider this my two weeks' notice.