Resignation Letter Templates

Business woman at laptop at office
••• Luxx Images / The Image Bank / Getty Images

Are you ready to let your boss know you're resigning? Not sure what to write? Here's a resignation letter template that provides all the information you need to include in your letter of resignation. 

What to Include in Your Letter

Your letter should be brief and factual, and specify the date you will be leaving employment. Simply state that you are resigning and give the date your resignation will be effective. If you wish, you can thank your employer for the opportunities you had while working for the company. This letter will be part of your permanent employment record so don’t mention anything negative. Here's how to write a graceful resignation letter to announce your departure.

For more ready to edit letters, see below for free Microsoft Word resignation letter templates you can download to use as a starting point for your own letter. Also review how to email your resignation, and examples of letters for retiring and saying farewell to co-workers.

Contact Information:
Your Name
Your Address
Your City, State Zip Code
Your Phone Number
Your Email Address 


Employer Contact Information:

City, State Zip Code

Dear Mr./Ms. Last Name,

First Paragraph:
The first paragraph of your letter should state that you are resigning and give the date when your resignation is effective.

Middle Paragraph: 
The next section of your resignation letter (optional) should thank your employer for the opportunities you have had during your employment with the company.

Final Paragraph: 
Conclude your resignation letter (optional) by offering to assist with the transition.

Complimentary Close:
Respectfully yours,


Handwritten Signature (hard copy letter)

Typed Signature

Template to Dowload

This is a resignation letter example. Download the resignation letter template (compatible with Google Docs and Word Online) or see below for more examples.

Screenshot of a resignation letter template
©TheBalance 2018

Resignation Letter Sample (Text Version)

Kelly Yin
123 Main Street
Anytown, CA 12345

September 1, 2018

James Yang
Director, Human Resources
Acme Software
123 Business Rd.
Business City, NY 54321

Dear Mr. Yang,

I am writing to inform you of my resignation from my position as advertising coordinator, effective October 1, 2018. I appreciate all the opportunities you, as well as the rest of the team, have provided me during my tenure with the company.

If I can be of any assistance during the transition, please don’t hesitate to ask. I’m always available for questions, if need be.


Handwritten Signature (for a hard copy letter) 

Kelly Yin

Email Resignation Message Sample (Text Version)

Subject: Your Name - Resignation

Dear Mr./Ms. Lastname,

I am writing today to submit my resignation from the evening front desk receptionist position, effective two weeks from today, (insert date). Thank you so much for the time you've allowed me to spend with the company.

I’ve learned a lot about the organization and how to work with both customers and the general public. It’s been a pleasure working with you and the rest of the administrative staff.

I have accepted a similar position with another company so that I can work daytime hours. If it would be helpful, I am happy to assist with the transition and train a replacement receptionist through my final day. If you have any questions, please let me know.


Your Name

Sending Your Resignation via Email

If you’re emailing your letter, here's how to send your email message. The article will advise you on what to include, proofing, double checking that you have all the information you need, and sending a test message.

Microsoft Word Resignation Letter Templates

Microsoft resignation letter templates are available as a free download for Microsoft Word users, or available within your Word program, to use to create a resignation letter. Letter template options include a variety of different resignation letters.

There is also a smaller selection of letters stored in the Templates section of Microsoft Word. To access these templates from your computer:

Open Microsoft Word, then click on:
Templates or New from Template
The Letters folder 

Click on either:
Templates on My Computer
Templates on Office Online

More Examples and Tips

More Resignation Letter SamplesLetters of resignation including basic and formal resignation letter, two weeks notice, no notice, short notice, retirement, and farewell letter samples, and examples.

Resignation Email Messages ExamplesReview resignation email message examples and sample resignation announcements to use to resign from employment and to inform colleagues and clients that you are leaving your job.

Farewell Letter ExamplesUse these farewell letter samples to say goodbye to co-workers, to thank them for the opportunity to work with them, and to let them know that you have accepted a new job, are retiring, or, in general, moving on.

Retirement Letter SamplesRetirement letter samples written to inform your employer about your pending retirement.

How to Resign From Your JobThinking about quitting your job? Here are tips for quitting your job, including advice on deciding to quit, how to resign with class, how to quit over the phone or by email, how to write a resignation letter, what to do if you are asked to quit your job, and more tips on quitting your job.