Resignation Letter Templates

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Are you ready to let your boss know you're resigning? Not sure what to write? Here's a resignation letter template that provides all the information you need to include in your letter of resignation. 

What to Include

Your letter should be brief and factual, and specify the date you will be leaving employment. Simply state that you are resigning and give the date your resignation will be effective. If you wish, you can thank your employer for the opportunities you had while working for the company. This letter will be part of your permanent employment record so don’t mention anything negative.

For more ready to edit letters, see below for free Microsoft Word resignation letter templates you can download to use as a starting point for your own letter. Also review how to email your resignation, and examples of letters for retiring and saying farewell to co-workers.


Contact Information:

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email Address 


Employer Contact Information:

City, State, Zip Code


Dear Mr./Ms. Last Name,

First Paragraph:

The first paragraph of your letter should state that you are resigning and give the date when your resignation is effective.

Middle Paragraph: 

The next section of your resignation letter (optional) should thank your employer for the opportunities you have had during your employment with the company.

Final Paragraph: 

Conclude your resignation letter (optional) by offering to assist with the transition.

Complimentary Close:

Respectfully yours,


Handwritten Signature (hard copy letter)

Typed Signature

Sending Your Resignation via Email

If you’re emailing your letter, here's how to send your email message.  The article will advise you on what to include, proofing, double checking that you have all the information you need, and sending a test message.

Microsoft Word Resignation Letter Templates

Microsoft resignation letter templates are available as a free download for Microsoft Word users, or available within your Word program, to use to create a resignation letter. Letter template options include a variety of different resignation letters.

There is also a smaller selection of letters stored in the Templates section of Microsoft Word.

To access these templates from your computer:

Open Microsoft Word, then click on:
Templates or New from Template
The Letters folder 

Click on either:
Templates on My Computer
Templates on Office Online

More Examples and Tips

More Resignation Letter SamplesLetters of resignation including basic and formal resignation letter, two weeks notice, no notice, short notice, retirement, and farewell letter samples, and examples.

Resignation Email Messages ExamplesReview resignation email message examples and sample resignation announcements to use to resign from employment and to inform colleagues and clients that you are leaving your job.

Farewell Letter ExamplesUse these farewell letter samples to say goodbye to co-workers, to thank them for the opportunity to work with them, and to let them know that you have accepted a new job, are retiring, or, in general, moving on.

Retirement Letter SamplesRetirement letter samples written to inform your employer about your pending retirement.

How to Resign From Your JobThinking about quitting your job? Here are tips for quitting your job, including advice on deciding to quit, how to resign with class, how to quit over the phone or by email, how to write a resignation letter, what to do if you are asked to quit your job, and more tips on quitting your job.