Resignation Letter Templates

Young woman writing a resignation letter on a laptop.
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Are you ready to let your boss know you're resigning? Not sure what to write? Here's a resignation letter template that provides all the information you need to include in your letter of resignation. 

What to Include in Your Letter

Your letter should be brief and factual and specify the date you will be leaving employment. Simply state that you are resigning and give the date your resignation will be effective. If you wish, you can thank your employer for the opportunities you had while working for the company.

This letter will become part of your permanent employment record so don’t mention anything negative. A graceful resignation letter doesn't burn bridges and boosts your chances of receiving a recommendation from the employer.

For more ready-to-edit letters, see below for free Microsoft Word resignation letter templates you can download to use as a starting point for your own letter. Also, review how to email your resignation, and see examples of letters for retiring and saying farewell to co-workers.

Template to Download

This is a resignation letter example. Download the resignation letter template (compatible with Google Docs and Word Online) or see below for more examples.

Screenshot of a resignation letter template

Resignation Letter Sample (Text Version)

Kelly Yin
123 Main Street
Anytown, CA 12345

September 1, 2018

James Yang
Director, Human Resources
Acme Software
123 Business Rd.
Business City, NY 54321

Dear Mr. Yang,

I am writing to inform you of my resignation from my position as an advertising coordinator, effective October 1, 2018. I appreciate all the opportunities you, as well as the rest of the team, have provided me during my tenure with the company.

If I can be of any assistance during the transition, please don’t hesitate to ask. I’m always available for questions if need be.


Handwritten Signature (for a hard copy letter) 

Kelly Yin

Email Resignation Message Sample (Text Version)

Subject: Your Name - Resignation

Dear Mr./Ms. Lastname,

I am writing today to submit my resignation from the evening front desk receptionist position, effective two weeks from today, (insert date). Thank you so much for the time you've allowed me to spend with the company.

I’ve learned a lot about the organization and how to work with both customers and the general public. It’s been a pleasure working with you and the rest of the administrative staff.

I have accepted a similar position with another company so that I can work daytime hours. If it would be helpful, I am happy to assist with the transition and train a replacement receptionist through my final day. If you have any questions, please let me know.


Your Name

Sending Your Resignation via Email

While it's always best to resign in person, sometimes circumstances necessitate resigning by email. If you find yourself in this situation, learn the specifics of resigning via email. Be sure to proof your email and double-check that you have included all the information you need for the email.

Microsoft Word Resignation Letter Templates

There are also Microsoft resignation letter templates are available above as a free download for Microsoft Word users, or available within your Word program. Letter template options include a variety of different resignation letters.

There is also a smaller selection of letters stored in the Templates section of Microsoft Word. To access these templates from your computer, open the Microsoft Word file and select "New". You will see the request to choose either:

  • Templates or New from Template
  • The Letters folder

Click on the collection you choose. There will be a greater selection of letter templates in the office online files.