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Resignation Notice Letters and Email Examples

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Updated on March 31, 2022

This illustration shows how to send a resignation email to your boss when you're ready to leave your job. — Theresa Chiechi / The Balance

What is a resignation notice? How much notice are you required to give when you leave a job? What's the best way to notify your employer that you're resigning? Providing resignation notice is the act of informing your employer that you are going to leave your job. How much notice you will need to give depends on the circumstances.

Find out more about how much notice to give and review sample resignation notice letters to learn what to include in your own letter.

What to Include in a Resignation Notice

Your resignation notice should include the date for your last day of work and a polite thank you for any and all opportunities you have had working for the company. When you resign, you do not have to reveal your future plans, although you can share details if you'd like. If you’re not leaving on good terms, you can simply provide notification of the last day you’ll work.

Even if you give your notice to your supervisor in person, it's a good idea to provide a written resignation letter for your employee file and to confirm the date of your departure. Having the details in writing will prevent any misunderstandings. The letter could also be helpful if you ask your employer to be a reference or if future employers need your employment dates at the company.

How Much Notice to Give When You Resign

Giving two weeks' notice is the standard practice when resigning from a job. This amount of time allows you to tie up loose ends and allows your manager time to recruit for your position.

There are circumstances where you might find that you must quit your job without notice. Perhaps a family emergency requires you to care for a family member full-time. Maybe you have found a new employer who is insisting that you begin working for them immediately. Or, perhaps your current workplace has become hazardous to your physical, mental, or emotional health. Here is a list of some of the reasons you could quit without notice.

An employee has no legal obligation to provide notice unless he or she is covered by an employment contract or labor agreement that specifies how much resignation notice must be given.

However, if you are willing to assist in the transition (doing things like training your successor, finishing up uncompleted projects, or writing an outline of your daily work responsibilities and/or unfinished project statuses), this will help ensure that you leave your job on a good footing with your employer and colleagues.

Having a transition period makes it easier for both your employer and the other people in your department.

Resignation Notice Template

You can use this resignation notice sample as a model. Download the template (compatible with Google Docs and Word Online), or read the text version below.

Download the Word Template

Resignation Notice Example (Text Version)

Bernard Jones
123 Main Street
Anytown, CA 12345
555-555-5555
bernard.jones@email.com

March 28, 2022

Janice Lee
Manager
Truly and White
123 Business Rd.
Business City, NY 54321

Dear Ms. Lee,

I am writing to announce my resignation from Truly and White, effective two weeks from today. I will always cherish my time here, and I’ve enjoyed working with you and the entire management team. However, this past week I was offered an opportunity to accept the job of my dreams.

Thank you for the opportunities you gave me at Truly and White. I learned so much while I was here, and I hope I have provided value to the company as well. I will be happy to assist with training a replacement and do anything else you might need to ensure a seamless transition.

Sincerely,

Signature (hard copy letter)

Typed Name

Sending an Email Resignation Message

If you are sending an email resignation letter, list your contact information in your signature rather than at the top of the letter.

List your name and the fact that you're moving on in the subject line of the message. You may want to copy the human resources department on the message.

More Resignation Notice Letter Samples

The following are sample resignation notice letters you can use to write and format your own resignation notice letter. There are also examples of resignation notice email messages you can use to provide notification of your resignation if circumstances are such that email is the best way to resign.

Keep in mind that these examples are intended as references only. It's important to tailor your letter to reflect your own “voice,” reflect the nature of your relationship with your employer, and speak to the specific details surrounding your resignation.

Resignation Notice Email Messages

Key Takeaways

It's a good idea to provide written notice that you're resigning to ensure all the details are formalized.
You don't need to include a reason for resigning. You can simply state when your resignation is effective.
If you are sending an email resignation letter, include your contact information in your signature.

Article Sources

SHRM. "Can Employers Require Workers to Give Notice Before They Quit?"
NCSL.org. "At-Will Employment - Overview."