The job offer letter is provided to the candidate you have selected for the position. Most frequently, the candidate and your organization's Human Resources staff have verbally negotiated the conditions of hire and the job offer.
Generally, the candidate has indicated that they will accept the position under the stated terms, prior to the final drafting of the letter. The job offer letter confirms the verbal agreements. It is an important document in that it protects the interests of both the employer and the soon-to-become employee.
You will want to regard the position acceptance as tentative, however, until the offer letter, and the confidentiality agreement, if you use one, are signed and in your hands.
Sample Job Offer Letter for a Sales Representative
The following offer letter works for positions such as sales representative, telephone sales, business development, and outside sales. Use this sample template as you write your own job offers.
The sales professional will frequently make an effort to negotiate more positive conditions of employment. The sales professional is driven by money and numeric success. So, they are likely to look carefully at the base salary, the commission structure, and any bonus potential the job may offer. The sales professional expects a reasonable base salary, although some sales positions offer commission only. These jobs are hard to fill.
The sales professional will negotiate frequently for $5-10,000 additional base salary; three weeks of vacation time; a better commission structure; bonus eligibility for over-producing to sales goals; and additional bonus potential for the success of the sales team.
If you are making a job offer to an excellent candidate, the sales professional will want to see proof that the commission and bonus potential numbers are achievable. Consult your attorney about any job offer that is more complicated or more extensive than this sample.
Sample Sales Representative Job Offer Letter
Use this sample job offer letter to make your job offers to sales and other business development positions. Download the sales job offer letter template (compatible with Google Docs and Word Online) or see below for more examples.
Sample Sales Representative Job Offer Letter (Text Version)
123 Main Street
Anytown, CA 12345
September 1, 2018
123 Main Street
New City, CA 54321
Dear Paul Lee,
It is my pleasure to extend the following offer of employment to you on behalf of (Company Name). This offer is contingent upon your passing your background checking which includes our mandatory drug screen, our receipt of your college transcripts, and any other contingencies you may wish to state.
Title: Enter job title.
Reporting Relationship: The position will report to (Name and Title)
Job Description is attached.
Base Salary: Will be paid in bi-weekly installments of $_________, which is equivalent to $_______ on an annual basis, and subject to deductions for taxes and other withholdings as required by law or the policies of the company.
Commission Structure: Define the commission potential of the sales job. Often, the commission schedule is attached. Many organizations guarantee the commission structure for a year. Others retain the right to change the commission structure with the changing needs of the business.
Draw Against Commission: Often, and especially with a product or market that has a lengthy selling cycle, the sales representative is enabled to draw or obtain some additional salary, for a specified period of time, that will eventually be subtracted from future commissions. This can have a specific ending date if the employer desires.
Bonus (or Commission) Potential: Effective upon satisfactory completion of the first 90 days of employment, and based upon the goals and objectives agreed to in the performance development planning process with your manager, you may be eligible for a bonus. The bonus plan for this year and beyond, should such a plan exist, will be based on the formula determined by the company for that year. Additionally, any sales team incentives or bonus for teamwork or shared territory or overall sales should be enumerated here as generally available.
Non-Compete Agreement: The standard non-compete agreement. must be signed prior to the start of the employee's job.
Non-Disclosure Agreement: The standard non-disclosure agreement must be signed before the employee can start the sales job.
Benefits: The current, standard company health, life, disability, and dental insurance coverage are generally supplied per company policy. Eligibility for other benefits, including the 401(k) and tuition reimbursement, will generally take place per company policy. Employee contribution to pay for benefit plans is determined annually.
Vacation and Personal Emergency Time Off: Vacation is accrued at x.xx hours per pay period, which is equivalent to two weeks of paid time off on an annual basis. Personal emergency days are generally accrued per company policy.
Relocation Expenses: Spell out any moving or other transition expenses the company will pay.
Start Date: Enter start date.
Car/Phone/Travel Expenses: Normal and reasonable expenses will be reimbursed on a monthly basis per company policy.
Your employment with (Company Name) is at-will and either party can terminate the relationship at any time with or without cause and with or without notice.
You acknowledge that this offer letter, (along with the final form of any referenced documents such as the job description), represents the entire agreement between you and (Company Name). No verbal or written agreements, promises or representations that are not specifically stated in this written job offer, are or will be binding upon the (Company Name).
If you are in agreement with the above outline, please sign below. This offer is in effect from (Name of Company) for five business days.
(For the Company: Manager's Name)