Job Application Email Example and Writing Tips

a business man working at office
••• Kohei Hara / Getty Images

There are many ways to apply for a job: You may need to submit your application through an online system that the company has in place. For some jobs, particularly retail ones, you may still be able to apply in person, filling out an application by hand. One of the most common ways to apply for jobs today, however, is by sending an email job application letter via email. 

What to Include in Your Job Application Email 

Your email job application letter is a cover letter: This means that the intent of the email is to let the recipient know why you're writing, which job you are applying for, what your qualifications are for the job, and how you will follow up or how the recipient can get in touch with you.

Sample Email Job Application Message #1

Subject: Adjunct Instructor Position – Joseph Q. Applicant

Dear Hiring Manager:

It was with much interest that I read your September 1st job posting on Craigslist for an Assistant Communications Director. Your description of the work responsibilities incumbent upon your next Assistant Director closely match my experience, and so I am excited to submit my resume to you for your consideration.

In my position as an Assistant Communications Director for ABC Company, I wrote articles for the company website, managed the editing and posting of contributing articles, managed their social media presence, and wrote and sent out a weekly email newsletter to subscribers. I also implemented an automated email tool that grew their subscriber base by 40% within six months.

While Assistant Communications Director for Assemblyperson Janet Brown, I researched, drafted and amended legislation, wrote press releases, and was responsible for office communications and correspondence.

My resume is attached. If I can provide you with any further information on my background and qualifications, please let me know.

I look forward to hearing from you. Thank you for your consideration.


Joseph Q. Applicant
123 Anytown, USA 12345

Sample Email Job Application Message #2

Subject: Adjunct Instructor Position - Your Name

Dear Mr./Ms. Lastname:

It is with much interest that I read the job posting for the position of Anatomy and Physiology Professor at Middlebury University. I’m pleased to be able to submit my application for the position. I also believe my experience is a strong match for the responsibilities pertaining to this role.

My most recent teaching position was at Amery University where I taught both anatomy and physiology as an adjunct professor. In addition, I served on two faculty committees and participated in a research project.

I have attached my resume in this letter. Through it, I hope you will learn more about my background, education, achievements, and awards.

If I can provide you with any further information, please let me know.I look forward to hearing from you about this opportunity.

Thank you for your consideration.

Your Name
Your Email
Your Phone Number

Tips for Writing a Successful Job Application Letter 

As you can see from the example above, your email does not have to be lengthy. Here are a few tips for how to assemble your application letter: 

  • Subject line: Since hiring, managers receive a lot of emails, make it easy for them to filter application emails. Include your name and the job title you are applying for in the message's subject line. If a job has been assigned a posting number (as happens on Craigslist), provide this as well.
  • SalutationIf possible, address your email to a specific person. Sometimes you can determine this by reviewing the company website or calling their front office to ask who is managing their job search. If a name isn't available, you can open with "Dear Hiring Manager," as in the sample letter above, or with the more formal, “To Whom It May Concern.”
  • First paragraph: In the first paragraph of your letter, you'll want to explain why you're writing. Mention where you saw the job application, the date when it was posted, and whether it was presented on the company's website, posted on a job search board, etc.

If you were referred by a friend or colleague, mention this here.

  • Middle paragraphs: This space in the letter is where you can make a pitch for your candidacy. Why would you be a good fit for the job? Highlight relevant jobs and responsibilities, as well as accomplishments. Make sure not to copy your resume directly. 
  • Final paragraph: Use this space to thank the recipient for reading your email, and mention that your resume is attached. It is also the space to thank recipients for their consideration of your application; you can also mention when and how you will follow up. 
  • Polite close: Use a polite close to sign off your letter, such as "Best" or "Sincerely." Then, type your full name. 
  • Email Signature: You can also include your email signature, which is an easy way to provide contact information to recipients.
  • Attaching your resume: Don't forget about your resume! Attach it to the email message in the format requested by the employer. If a specific format isn't required, send as a PDF or Word document.